<!-- $XConsortium: ch11.sgm /main/12 1996/11/11 20:14:01 cdedoc $ -->
<!-- (c) Copyright 1995 Digital Equipment Corporation. -->
<!-- (c) Copyright 1995 Hewlett-Packard Company. -->
<!-- (c) Copyright 1995 International Business Machines Corp. -->
<!-- (c) Copyright 1995 Sun Microsystems, Inc. -->
<!-- (c) Copyright 1995 Novell, Inc. -->
<!-- (c) Copyright 1995 FUJITSU LIMITED. -->
<!-- (c) Copyright 1995 Hitachi. -->
<chapter id="UG.Cal.div.1">
<title id="UG.Cal.mkr.1">Using Calendar</title>
<para>Calendar is a desktop application that enables you to schedule appointments
and To Do items, set reminders, make and print appointment
and To Do lists, browse other calendars, and schedule
group appointments.</para>
<informaltable id="UG.Cal.itbl.1" frame="All">
<tgroup cols="1">
<colspec colname="1" colwidth="4.0 in">
<tbody>
<row rowsep="1">
<entry><para><!--Original XRef content: 'To Schedule a Basic Appointment221'--><xref
role="JumpText" linkend="UG.Cal.mkr.3"></para></entry></row>
<row rowsep="1">
<entry><para><!--Original XRef content: 'To Set Appointment Options222'--><xref
role="JumpText" linkend="UG.Cal.mkr.4"></para></entry></row>
<row rowsep="1">
<entry><para><!--Original XRef content: 'Printing Calendars, Appointment,
or To Do Lists228'--><xref role="JumpText" linkend="UG.Cal.mkr.5"></para></entry>
</row>
<row rowsep="1">
<entry><para><!--Original XRef content: 'Browsing Calendars on a Network229'--><xref
role="JumpText" linkend="UG.Cal.mkr.7"></para></entry></row>
<row rowsep="1">
<entry><para><!--Original XRef content: 'Scheduling Appointments on Other
Calendars231'--><xref role="JumpText" linkend="UG.Cal.mkr.9"></para></entry>
</row></tbody></tgroup></informaltable>
<sect1 id="UG.Cal.div.2" role="Procedure">
<title>To Start Calendar</title>
<para><indexterm><primary>Calendar</primary><secondary>starting</secondary>
</indexterm><indexterm><primary>starting</primary><secondary>Calendar</secondary>
</indexterm>To start Calendar, click the Calendar control in the Front Panel.<indexterm>
<primary>Calendar</primary><secondary>Front Panel control</secondary></indexterm><indexterm>
<primary>Front Panel</primary><secondary>Calendar control</secondary></indexterm></para>
<graphic id="UG.Cal.igrph.1" entityref="UG.Cal.fig.1"></graphic>
</sect1>
<sect1 id="UG.Cal.div.3">
<title>Calendar Main Window</title>
<para><indexterm><primary>Calendar views</primary><secondary>default</secondary>
</indexterm><indexterm><primary>defaults</primary><secondary>Calendar view</secondary></indexterm><indexterm><primary>Calendar</primary><secondary>Tool bar</secondary></indexterm><indexterm><primary>Tool bar, Calendar</primary>
</indexterm><indexterm><primary>Calendar</primary><secondary>menus</secondary>
</indexterm><indexterm><primary>menus</primary><secondary>Calendar</secondary>
</indexterm>The menus and tool bar controls are at the top of the main window.
The selected Calendar view is displayed in the lower part of the main window.
</para>
<graphic id="UG.Cal.igrph.2" entityref="UG.Cal.fig.2"></graphic>
<sect2 id="UG.Cal.div.4">
<title>Calendar Tool Bar</title>
<para><indexterm><primary>Calendar</primary><secondary>tool bar</secondary>
</indexterm><indexterm><primary>tool bar, Calendar</primary></indexterm>Calendar's
tool bar provides controls for quick navigation through calendars. The tool
bar controls and their functions are described in <!--Original XRef content:
'Table&numsp;11&hyphen;1'--><xref role="CodeOrFigureOrTable" linkend="UG.Cal.mkr.2">.
</para>
<table id="UG.Cal.tbl.1" frame="Topbot">
<title id="UG.Cal.mkr.2">Calendar Tool Bar Icons</title>
<tgroup cols="2" colsep="0" rowsep="0">
<?PubTbl tgroup dispwid="5.04in">
<colspec colwidth="1.81in">
<colspec colwidth="4.33in">
<thead>
<row><entry align="left" valign="bottom"><para><literal>Control</literal></para></entry>
<entry align="left" valign="bottom"><para><literal>Function</literal></para></entry>
</row></thead>
<tbody>
<row>
<entry align="left" valign="top"><graphic id="UG.Cal.igrph.3" entityref="UG.Cal.fig.3"></graphic></entry>
<entry align="left" valign="top"><para><emphasis>Appointment Editor icon</emphasis> opens the Appointment Editor so you can insert, delete, or edit
Calendar appointments.</para></entry></row>
<row>
<entry align="left" valign="top"><graphic id="UG.Cal.igrph.4" entityref="UG.Cal.fig.4"></graphic></entry>
<entry align="left" valign="top"><para><emphasis>To Do Editor icon</emphasis> opens
the To Do Editor so you can create, modify, update, or set reminders for
things you have to do.</para></entry></row>
<row>
<entry align="left" valign="top"><graphic id="UG.Cal.igrph.5" entityref="UG.Cal.fig.5"></graphic></entry>
<entry align="left" valign="top"><para><emphasis>Previous View arrow</emphasis>
changes the Calendar view to display the view before the current view. For
example, if you are viewing August in month view, clicking the Previous View
arrow changes the Calendar display to July.</para></entry></row>
<row>
<entry align="left" valign="top"><graphic id="UG.Cal.igrph.6" entityref="UG.Cal.fig.6"></graphic></entry>
<entry align="left" valign="top"><para><emphasis>Today</emphasis> changes
the Calendar view to display the current day in the format you are viewing.
For example, if you are viewing by month, clicking Today displays the current
month.</para></entry></row>
<row>
<entry align="left" valign="top"><graphic id="UG.Cal.igrph.7" entityref="UG.Cal.fig.7"></graphic></entry>
<entry align="left" valign="top"><para><emphasis>Next View arrow</emphasis>
changes the Calendar view to display the view after the current view. For
example, if you are viewing August in Month view, clicking the Next View
arrow changes the Calendar display to September.</para></entry></row>
<row>
<entry align="left" valign="top"><graphic id="UG.Cal.igrph.8" entityref="UG.Cal.fig.8"></graphic></entry>
<entry align="left" valign="top"><para><emphasis>Day View icon</emphasis> displays
the calendar you are viewing with one day's appointments in the window plus
a three-month mini-calendar.</para></entry></row>
<row>
<entry align="left" valign="top"><graphic id="UG.Cal.igrph.9" entityref="UG.Cal.fig.9"></graphic></entry>
<entry align="left" valign="top"><para><emphasis>Week View icon</emphasis> displays
the calendar you are viewing with a week's appointments in the window plus
a week grid showing scheduled times.</para></entry></row>
<row>
<entry align="left" valign="top"><graphic id="UG.Cal.igrph.10" entityref="UG.Cal.fig.10"></graphic></entry>
<entry align="left" valign="top"><para><emphasis>Month View icon</emphasis> displays
the calendar you are viewing with a month's appointments in the window.</para></entry>
</row>
<row>
<entry align="left" valign="top"><graphic id="UG.Cal.igrph.11" entityref="UG.Cal.fig.11"></graphic></entry>
<entry align="left" valign="top"><para><emphasis>Year View icon</emphasis> displays
the calendar you are viewing with a year in the window. Appointments are
not displayed.</para></entry></row></tbody></tgroup></table>
</sect2>
</sect1>
<sect1 id="UG.Cal.div.5">
<title>Calendar Views</title>
<para>The Calendar view is the day, week, month, or year
displayed in the main Calendar window.</para>
<indexterm><primary>displaying</primary><secondary>Calendar views</secondary></indexterm>
<indexterm><primary>Calendar views</primary><secondary>displaying</secondary></indexterm>
<indexterm><primary>views</primary><secondary>Calendar</secondary></indexterm>
<sect2 id="UG.Cal.div.6">
<title>Day View</title>
<para><indexterm><primary>Calendar views</primary><secondary>Day</secondary>
</indexterm><indexterm><primary>Day view</primary><secondary>Calendar</secondary>
</indexterm>Day view displays the calendar you are viewing with one day's
appointments in the window. Day view also provides a<indexterm><primary>three-month mini-calendar</primary><secondary>Calendar Day view</secondary>
</indexterm><indexterm><primary>Day view</primary><secondary>three-month
mini-calendar</secondary></indexterm> three-month mini-calendar that displays
the month you are viewing and the previous and next months.</para>
<para>Clicking on a day in the three-month mini-calendar changes the Day view
to display the selected day.<indexterm><primary>Calendar views</primary>
<secondary>changing</secondary></indexterm><indexterm><primary>changing</primary>
<secondary>Calendar views</secondary></indexterm> Clicking on a month name
in the mini-calendar changes the Calendar display from Day view to Month
view.</para>
<graphic id="UG.Cal.igrph.12" entityref="UG.Cal.fig.12"></graphic>
</sect2>
<sect2 id="UG.Cal.div.7">
<title>Week View</title>
<para><indexterm><primary>Calendar views</primary><secondary>Week</secondary>
</indexterm><indexterm><primary>Week view</primary><secondary>Calendar</secondary>
</indexterm>Week view displays the calendar you are viewing with one week's
appointments in the window. The selected day is highlighted.</para>
<para><indexterm><primary>Week grid, Calendar Week view</primary></indexterm><indexterm>
<primary>Week view</primary><secondary>Week grid</secondary></indexterm><indexterm>
<primary>grid</primary><secondary>Calendar Week view</secondary></indexterm>Week
view also provides a week grid showing at a glance the times that are scheduled
(shaded) and the times that are available (unshaded).</para>
<para><indexterm><primary>Calendar views</primary><secondary>changing</secondary>
</indexterm><indexterm><primary>changing</primary><secondary>Calendar views</secondary></indexterm>Clicking on a day name in the Week view changes the
Calendar display from Week view to Day view.</para>
<graphic id="UG.Cal.igrph.13" entityref="UG.Cal.fig.13"></graphic>
</sect2>
<sect2 id="UG.Cal.div.8">
<title>Month View</title>
<para>Month view
displays the calendar you are viewing with one month's appointments in the
window. The selected day is highlighted.</para>
<indexterm><primary>Calendar views</primary><secondary>Month</secondary></indexterm>
<indexterm><primary>Month view</primary></indexterm>
<para><indexterm><primary>Calendar views</primary><secondary>changing</secondary>
</indexterm><indexterm><primary>changing</primary><secondary>Calendar views</secondary></indexterm>Clicking on a day in Month view changes the Calendar
display to Day view.</para>
<graphic id="UG.Cal.igrph.14" entityref="UG.Cal.fig.14"></graphic>
</sect2>
<sect2 id="UG.Cal.div.9">
<title>Year View</title>
<para><indexterm><primary>Calendar views</primary><secondary>Year</secondary>
</indexterm><indexterm><primary>Year view</primary></indexterm>Year view
displays a year calendar. Appointments are not displayed.<indexterm><primary>Calendar views</primary><secondary>changing</secondary></indexterm><indexterm>
<primary>changing</primary><secondary>Calendar views</secondary></indexterm> Clicking
on a month name in Year view changes the Calendar display to Month view.
</para>
<graphic id="UG.Cal.igrph.15" entityref="UG.Cal.fig.15"></graphic>
</sect2>
</sect1>
<sect1 id="UG.Cal.div.10">
<title>Appointments</title>
<para>Use the Appointment Editor to insert, change, or delete appointments
on your calendar.</para>
<indexterm><primary>Appointment Editor</primary><secondary>using</secondary></indexterm>
<sect2 id="UG.Cal.div.11" role="Procedure">
<title id="UG.Cal.mkr.3">To Schedule a Basic Appointment</title>
<indexterm><primary>appointments</primary><secondary>basic</secondary></indexterm>
<indexterm><primary>basic appointment</primary></indexterm>
<indexterm><primary>appointments</primary><secondary>inserting</secondary></indexterm>
<indexterm><primary>inserting</primary><secondary>appointment</secondary></indexterm>
<indexterm><primary>appointments</primary><secondary>scheduling</secondary></indexterm>
<indexterm><primary>scheduling</primary><secondary>appointments</secondary></indexterm>
<indexterm><primary>appointments</primary><secondary>creating</secondary></indexterm>
<indexterm><primary>creating</primary><secondary>appointments</secondary></indexterm>
<orderedlist><listitem><para>In Day, Week, or Month view, display the day
for which you want to schedule an appointment.</para>
</listitem><listitem><para>Double-click that day to open the Appointment Editor.
</para>
</listitem><listitem><para>Choose the Start and End times.</para>
<para>The default appointment duration is one hour. If your appointment is
longer or shorter, edit the time in the End field.</para>
</listitem><listitem><para>Type a description of the appointment in the What
field.</para>
<para>For example, you may want to enter the appointment's location and purpose.
</para>
<para>If you want to add optional settings to an appointment, see <!--Original
XRef content: '&xd2;To Set
Appointment Options'--><xref role="SectionTitle" linkend="UG.Cal.mkr.4">.
</para>
</listitem><listitem><para>Click Insert.</para>
<para>The appointment is added to your calendar.</para>
</listitem><listitem><para>Click Cancel to close the Appointment Editor.</para>
</listitem></orderedlist>
</sect2>
<sect2 id="UG.Cal.div.12" role="Procedure">
<title id="UG.Cal.mkr.4">To Set Appointment Options</title>
<indexterm><primary>appointments</primary><secondary>options</secondary></indexterm>
<indexterm><primary>appointments</primary><secondary>reminders</secondary></indexterm>
<indexterm><primary>reminders</primary><secondary>appointment</secondary></indexterm>
<indexterm><primary>appointments</primary><secondary>frequency of</secondary></indexterm>
<indexterm><primary>frequency of appointments</primary></indexterm>
<indexterm><primary>Appointment Editor</primary><secondary>options</secondary></indexterm>
<orderedlist><listitem><para>Set up a basic appointment, as described above.
</para>
</listitem><listitem><para>Click the More button in the Appointment Editor
to display additional appointment options.</para>
</listitem><listitem><para>Select the desired appointment in the Appointment
Editor list.</para>
</listitem><listitem><para>Select Beep, Flash, Popup, or
Mail (or more than one, in combination) for the types of reminders you want.<indexterm><primary>Beep Calendar reminder</primary></indexterm><indexterm><primary>Flash Calendar reminder</primary></indexterm><indexterm><primary>Popup Calendar reminder</primary></indexterm><indexterm><primary>Mail Calendar reminder</primary></indexterm>
</para>
</listitem><listitem><para>Edit the reminder intervals or the <symbol role="Variable">calendar-name@hostname</symbol> entry if necessary.</para>
</listitem><listitem><para><emphasis>Optional</emphasis>. To repeat the appointment
more than once, choose an option from the Occurs menu, and then choose an
option from the For menu.</para>
<para>If you don't see the interval you want, choose Repeat Every from the
Occurs menu, and type the desired interval in days, weeks, or months.</para>
</listitem><listitem><para>Choose an option from the Privacy menu.</para>
<informaltable>
<tgroup cols="2" colsep="0" rowsep="0">
<?PubTbl tgroup dispwid="5.84in">
<colspec align="left" colwidth="181*">
<colspec align="left" colwidth="300*">
<tbody>
<row>
<entry align="left" valign="top"><para>Others See Time and Text</para></entry>
<entry align="left" valign="top"><para>Displays full appointment to others.
</para></entry></row>
<row>
<entry align="left" valign="top"><para>Others See Time Only</para></entry>
<entry align="left" valign="top"><para>Displays only time commitment, not
description.</para></entry></row>
<row>
<entry align="left" valign="top"><para>Others See Nothing</para></entry>
<entry align="left" valign="top"><para>Displays nothing to others.</para></entry>
</row></tbody></tgroup></informaltable>
</listitem><listitem><para>Click Change.</para>
<para>If you set the appointment options at the same time as setting up a
basic appointment, click Insert at this step.</para>
<note>
<para>If you are inserting multiple appointments one after another, be sure
to click Clear between insertions. This will reset options that you may not
want to carry over from one appointment to the next.</para>
</note>
</listitem>
<listitem><para>Click Cancel to close the Appointment Editor.
</para>
</listitem></orderedlist>
</sect2>
<sect2 id="UG.Cal.div.13" role="Procedure">
<title>To Change an Appointment</title>
<indexterm><primary>appointments</primary><secondary>changing</secondary></indexterm>
<indexterm><primary>changing</primary><secondary>appointments</secondary></indexterm>
<orderedlist><listitem><para>Click the Appointment Editor icon.</para>
</listitem><listitem><para>Select the appointment in the appointment list
that you want to change.</para>
</listitem><listitem><para>Edit the appointment date, start or end time, description,
reminders, frequency, or privacy.</para>
</listitem><listitem><para>Click Change.</para>
</listitem><listitem><para>Click Cancel to close the Appointment Editor.</para>
</listitem></orderedlist>
</sect2>
<sect2 id="UG.Cal.div.14" role="Procedure">
<title>To Delete an Appointment</title>
<indexterm><primary>appointments</primary><secondary>deleting</secondary></indexterm>
<indexterm><primary>deleting</primary><secondary>appointments</secondary></indexterm>
<orderedlist><listitem><para>Click on the Appointment Editor icon to open
it.</para>
</listitem><listitem><para>Select the appointment in the appointment list.
</para>
</listitem><listitem><para>Click Delete.</para>
</listitem><listitem><para>Click Cancel to close the editor.</para>
</listitem></orderedlist>
</sect2>
<sect2 id="UG.Cal.div.15" role="Procedure">
<title>To Find an Appointment</title>
<indexterm><primary>appointments</primary><secondary>finding</secondary></indexterm>
<indexterm><primary>finding</primary><secondary>appointments</secondary></indexterm>
<orderedlist><listitem><para>Choose Find from the View menu.</para>
<para>The Find dialog box is displayed</para>
</listitem><listitem><para>Type some text in the in the Find field that can
become a keyword for the search; for example, <command>conference</command>.
</para>
<para>The Find field is not case-sensitive.</para>
<para>By default, Calendar searches the past and future six months in your
calendar. If you want to change the search range, click Search all to search
your entire calendar (can take a long time) or edit the dates in the Search
from fields.</para>
</listitem><listitem><para>Click Find.</para>
<para>Appointments with matching text are displayed in the Find window.</para>
</listitem><listitem><para>Select the desired appointment in the list.</para>
</listitem><listitem><para>Click Show Appointment to display the entire appointment.
</para>
</listitem><listitem><para>Click Close to close the Find dialog box.</para>
</listitem></orderedlist>
</sect2>
<sect2 id="UG.Cal.div.16" role="Procedure">
<title>To View an Appointment List</title>
<indexterm><primary>appointment list</primary><secondary>displaying</secondary></indexterm>
<indexterm><primary>displaying</primary><secondary>appointment list</secondary></indexterm>
<indexterm><primary>list</primary><secondary>of appointments</secondary></indexterm>
<para>This section
describes how to create an appointment list and display it on your system.
If you want to print your Appointment list, see <!--Original XRef content:
'&xd2;Printing Calendars,
Appointment, or To Do Lists'--><xref role="SectionTitle" linkend="UG.Cal.mkr.5">.
</para>
<indexterm><primary>viewing</primary><secondary>appointments</secondary></indexterm>
<indexterm><primary>appointments</primary><secondary>viewing</secondary></indexterm>
<orderedlist><listitem><para>Display the view of the calendar that you want
the appointment list to show.</para>
</listitem><listitem><para>Choose Appointment List from the View menu.</para>
</listitem></orderedlist>
<graphic id="UG.Cal.igrph.16" entityref="UG.Cal.fig.16"></graphic>
<para>Appointments are listed chronologically and show date, time, and description.
For example, if you are viewing by week, the Appointment List displays the
week's appointments.</para>
</sect2>
</sect1>
<sect1 id="UG.Cal.div.17">
<title>To Do Items</title>
<para>Use the To Do Editor to insert, update, or delete To Do items in your
Calendar.</para>
<sect2 id="UG.Cal.div.18" role="Procedure">
<title>To Insert a To Do Item</title>
<indexterm><primary>To Do items</primary><secondary>inserting</secondary></indexterm>
<indexterm><primary>inserting</primary><secondary>To Do item</secondary></indexterm>
<indexterm><primary>adding</primary><secondary>To Do item</secondary></indexterm>
<indexterm><primary>creating</primary><secondary>To Do items</secondary></indexterm>
<indexterm><primary>To Do items</primary><secondary>scheduling</secondary></indexterm>
<indexterm><primary>scheduling</primary><secondary>To Do items</secondary></indexterm>
<indexterm><primary>To Do items</primary><secondary>setting due date</secondary></indexterm>
<indexterm><primary>due date, setting for To Do item</primary></indexterm>
<orderedlist><listitem><para>Click the To Do Editor icon.
<graphic id="UG.Cal.igrph.17" entityref="UG.Cal.fig.17"></graphic>
</para>
</listitem>
<listitem><para>Type or edit the due date for the item in the
Due Date field.</para>
</listitem><listitem><para>Type a description of the To Do item in the What
field.</para>
</listitem><listitem><para>Click Insert.</para>
</listitem><listitem><para>Click Cancel to close the To Do Editor.</para>
</listitem></orderedlist>
</sect2>
<sect2 id="UG.Cal.div.19" role="Procedure">
<title>To Change a To Do Item</title>
<indexterm><primary>To Do items</primary><secondary>changing</secondary></indexterm>
<indexterm><primary>changing</primary><secondary>To Do item</secondary></indexterm>
<indexterm><primary>To Do items</primary><secondary>marking completed</secondary></indexterm>
<orderedlist><listitem><para>In Day, Week, or Month view, display the day
for which you want to change a To Do item.</para>
</listitem><listitem><para>Select that day.</para>
</listitem><listitem><para>Click the To Do Editor icon.</para>
</listitem><listitem><para>Select the To Do item in the To Do list.</para>
</listitem><listitem><para>Edit the due date or the description of the To
Do item.</para>
</listitem><listitem><para>Click Completed to change the status of the To
Do item, if applicable.</para>
</listitem><listitem><para>Click Change.</para>
</listitem><listitem><para>Click Cancel to close the To Do Editor.</para>
</listitem></orderedlist>
</sect2>
<sect2 id="UG.Cal.div.20" role="Procedure">
<title>To Delete a To Do Item</title>
<indexterm><primary>To Do items</primary><secondary>deleting</secondary></indexterm>
<indexterm><primary>deleting</primary><secondary>To Do items</secondary></indexterm>
<orderedlist><listitem><para>Click the To Do Editor icon to open it.</para>
</listitem><listitem><para>Select the To Do item in the To Do list.</para>
</listitem><listitem><para>Click Delete.</para>
</listitem><listitem><para>Click Cancel to close the editor.</para>
</listitem></orderedlist>
</sect2>
<sect2 id="UG.Cal.div.21" role="Procedure">
<title>To View a To Do List</title>
<indexterm><primary>To Do list</primary><secondary>displaying</secondary></indexterm>
<indexterm><primary>displaying</primary><secondary>To Do list</secondary></indexterm>
<indexterm><primary>list</primary><secondary>of To Do items</secondary></indexterm>
<para>This section describes how to create a list of To Do items and display
it on your system. If you want to print your To Do list, see <!--Original
XRef content: '&xd2;Printing Calendars,
Appointment, or To Do Lists'--><xref role="SectionTitle" linkend="UG.Cal.mkr.5">.
</para>
<orderedlist><listitem><para>Display the view of the calendar that you want
the To Do list to show.</para>
</listitem><listitem><para>Choose To Do List from the View menu.</para>
</listitem></orderedlist>
<graphic id="UG.Cal.igrph.18" entityref="UG.Cal.fig.18"></graphic>
<para>To Do items are listed chronologically and show a check box beside each
item, due date, and description. For example, if you are viewing by day,
the To Do List displays the day's To Do items.</para>
</sect2>
<sect2 id="UG.Cal.div.22">
<title>Marking To Do Items Completed</title>
<indexterm><primary>To Do items</primary><secondary>marking completed</secondary></indexterm>
<indexterm><primary>marking To Do item completed</primary><secondary>using To Do list</secondary></indexterm>
<indexterm><primary>To Do items</primary><secondary>pending</secondary></indexterm>
<indexterm><primary>pending To Do item</primary></indexterm>
<para>Calendar keeps track of the state of To Do items: whether they're <emphasis>completed</emphasis> or <emphasis>pending</emphasis>. In the To Do List dialog
box, you can choose to display all To Do items, only completed items, or
only pending items.</para>
<para>If you make a To Do list and then want to check off an item on the list,
use one of the two methods described below.</para>
<sect3 id="UG.Cal.div.23" role="Procedure">
<title>To Mark an Item Directly in the To Do List</title>
<orderedlist><listitem><para>Choose To Do List from the View menu.</para>
</listitem><listitem><para>Click the check box beside the To Do item you've
completed.</para>
</listitem><listitem><para>Click Apply or OK.</para>
<para>This changes the item's state to completed.</para>
<para>To return the item's state to pending, click the check box again and
apply your changes.</para>
</listitem></orderedlist>
</sect3>
<sect3 id="UG.Cal.div.24" role="Procedure">
<title>To Use the To Do Editor To Mark an Item</title>
<indexterm><primary>marking To Do item completed</primary><secondary>using To Do Editor</secondary></indexterm>
<orderedlist><listitem><para>Click the To Do Editor icon.</para>
</listitem><listitem><para>Select the To Do item in the To Do list.</para>
</listitem><listitem><para>Click Completed to mark the item completed.</para>
<para>To return the item's state to pending, click Completed again.</para>
</listitem><listitem><para>Click Change.</para>
<para>This changes the item's state to completed.</para>
</listitem><listitem><para>Click Cancel to close the To Do Editor.</para>
</listitem></orderedlist>
</sect3>
</sect2>
</sect1>
<sect1 id="UG.Cal.div.25">
<title id="UG.Cal.mkr.5">Printing Views, Appointments, and To Do Lists</title>
<para>You can print any of the four Calendar views, plus appointment and To
Do lists.</para>
<sect2 id="UG.Cal.div.26" role="Procedure">
<title id="UG.Cal.mkr.6">To Print Current Day, Week, Month, or Year Views</title>
<indexterm><primary>printing</primary><secondary>Calendar views</secondary></indexterm>
<indexterm><primary>Calendar views</primary><secondary>printing</secondary></indexterm>
<orderedlist><listitem><para>Display the Calendar view you want to print.
</para>
</listitem><listitem><para>Choose Print Current View from the File menu.</para>
</listitem>
</orderedlist>
<para>Calendar prints the view using the default print options.
To change the print options, see <xref role="SecTitleAndPageNum"
linkend="UG.Cal.mkr.17">.
</para>
</sect2>
<sect2 id="UG.Cal.div.27" role="Procedure">
<title>To Print an Appointment or To Do List</title>
<indexterm><primary>printing</primary><secondary>appointment list</secondary></indexterm>
<indexterm><primary>appointment list</primary><secondary>printing</secondary></indexterm>
<indexterm><primary>To Do list</primary><secondary>printing</secondary></indexterm>
<indexterm><primary>printing</primary><secondary>To Do list</secondary></indexterm>
<orderedlist><listitem><para>Display the Calendar view containing the day
for which you want to print an appointment or To Do list.</para>
</listitem><listitem><para>Select that day.</para>
</listitem><listitem><para>Choose Print... from the File menu.</para>
<para>The Print dialog box is displayed.</para>
</listitem><listitem><para>Choose Appointment List or To Do List from the
Report Type menu.</para>
</listitem>
<listitem><para>Click Print.</para>
</listitem></orderedlist>
<para>Calendar prints the appointment or To Do list using the default print options.
To change the print options, see <xref role="SecTitleAndPageNum"
linkend="UG.Cal.mkr.17">.
</para>
</sect2>
<sect2 id="UG.Cal.div.28" role="Procedure">
<title id="UG.Cal.mkr.17">To Print with Specific Options</title>
<indexterm><primary>customizing</primary><secondary>Calendar print options</secondary></indexterm>
<orderedlist><listitem><para>Choose Print... from the File menu.</para>
<para>The Print dialog box appears.
</para>
<figure>
<title>Print dialog box</title>
<graphic id="UG.Cal.igrph.18a" entityref="UG.Cal.fig.18a"></graphic>
</figure>
<itemizedlist remap="Bullet2"><listitem><para>To select a different printer,
type the new printer name in the Printer Name field.</para>
</listitem>
<listitem><para>To output multiple copies, type
the number of copies in the Copies field.
</para>
</listitem>
<listitem><para>To print to a file, click the Print to File checkbox
and type the path and filename for the file.
</para>
</listitem>
</itemizedlist>
</listitem>
<listitem><para>Choose the view or list you want to print from
the Report Type menu. You can choose from <literal>Day View</literal>,
<literal>Week View</literal>, <literal>Month View</literal>,
<literal>Year View</literal>, <literal>Appointment List</literal>, or
<literal>To Do List</literal>.
</para>
<para>If necessary, set the correct time range by changing the From and To fields.
</para>
</listitem>
<listitem><para>To set additional options, click the More... button.
The Calendar Options dialog box appears, showing the current Printer
Settings.
</para>
<figure>
<title>Printer Settings dialog</title>
<graphic id="UG.Cal.igrph.18b" entityref="UG.Cal.fig.18b"></graphic>
</figure>
<itemizedlist remap="Bullet2"><listitem><para>To set the margins
for the printed output, type the desired values in the Top, Left,
Right, and Bottom fields. You can specify margin values in
inches (in), centimeters (cm), or pixels (pi). The default is inches (in).
The default value for all margins is one inch.
</para>
<para>Your margin settings remain in effect until you change them. They are used when you
print with default options.
</para>
</listitem>
<listitem><para>To include headers and/or footers on the printed output,
choose the type of information you want for Top Left, Bottom Left,
Top Right, and/or Bottom Right. For each position, you can select:
</para>
<itemizedlist remap="Bullet2">
<listitem><para><literal>Date</literal>, to display the current date.
</para></listitem>
<listitem><para><literal>User ID</literal>, to display your user Id.
</para></listitem>
<listitem><para><literal>Page Number</literal>, to display page numbers.
</para></listitem>
<listitem><para><literal>Report Type</literal>, to display the type of report.
</para></listitem>
<listitem><para><literal>None</literal>, to display nothing. This is the initial default for all positions.
</para></listitem>
</itemizedlist>
<para>Your header and footer settings remain in effect until you change
them. They are used when you print with default options.
</para>
</listitem>
<listitem>
<para>To set the privacy level for printed appointments,
select one of the following for Appointments:
</para>
<itemizedlist remap="Bullet2">
<listitem><para><literal>Print Time and Text</literal>
</para></listitem>
<listitem><para><literal>Print Time Only</literal>
</para>
</listitem>
<listitem><para><literal>Print Nothing</literal>
</para></listitem>
</itemizedlist>
<para>Your appointments privacy level remains in effect until you change
it. It is used when you print with default options.
</para>
</listitem>
</itemizedlist>
<para>When finished changing the Printer Settings, click OK to establish your
choices as the new defaults and return to the Print dialog box.
Apply sets the new defaults, but remains in this dialog box.
Reset restores the options to their previous settings. Cancel cancels
any changes and returns you to the Print dialog box.
</para>
</listitem>
<listitem><para>To set printer-specific options, click the Setup... button on the Print dialog box.
The Print Setup window appears. From this window, you can access
both Printer and Job options.
</para>
<figure>
<title>Print Setup window</title>
<graphic id="UG.Cal.igrph.18c" entityref="UG.Cal.fig.18c"></graphic>
</figure>
<para>The Printer options dialog box lets you control such items as
page size (legal, letter, etc.), one- or two-sided
printing, and which printer tray to use.
</para>
<note><para>While you can change the page orientation, the
orientation actually used (portrait or landscape) is
determined by the selected report type.
</para></note>
<para>The Job options dialog box lets you indicate whether
you want an email notification sent when your print job completes and
what text (if any) you want to appear on the banner page. You can also
specify print command options in the Print Command Options field.
</para>
<para>When finished with the Print Setup window, click OK to set your changes
and return to the Print dialog box.
</para>
<para>Your Print Setup settings remain in effect until you change
them. They are used when you print with default options.
</para>
</listitem>
<listitem>
<para>To send the selected view or list to the printer from the
Print dialog box, click Print.</para>
</listitem>
<listitem><para>Click Close to close the Print dialog box.</para>
</listitem>
</orderedlist>
</sect2>
</sect1>
<sect1 id="UG.Cal.div.29">
<title id="UG.Cal.mkr.7">Browsing Calendars on a Network</title>
<indexterm><primary>browsing calendars</primary></indexterm>
<indexterm><primary>calendars</primary><secondary>browsing</secondary></indexterm>
<para>If you know the names of other calendars on a network, you can use Calendar
to browse those calendars. A practical example is to set up a meeting or
appointment for several people. You can use Calendar to check for free times.
</para>
<para>To browse other calendars and possibly to insert an appointment, you
need:</para>
<itemizedlist remap="Bullet1"><listitem><para>The calendar names in the form <symbol role="Variable">calendar-name</symbol>@<symbol role="Variable">hostname</symbol>,
such as <filename>kent@dailyplanet</filename></para>
</listitem><listitem><para>To add calendars to the Browse list</para>
</listitem><listitem><para>To determine if you have access to other calendars
</para>
</listitem></itemizedlist>
<para>By default, Calendar allows the world to have browse permission. Only
the calendar owner has insert and delete permission. To change access and
permissions, see <!--Original XRef content: '&xd2;To Change Access and Permissions&xd3;
on page&numsp;238'--><xref role="SecTitleAndPageNum" linkend="UG.Cal.mkr.14">.
</para>
<sect2 id="UG.Cal.div.30" role="Procedure">
<title>To Obtain the Names of Other Calendars</title>
<indexterm><primary>calendars</primary><secondary>names of</secondary></indexterm>
<indexterm><primary>names</primary><secondary>of calendars</secondary></indexterm>
<para>Calendar doesn't yet provide a way for you to look up other calendar
names.</para>
<orderedlist><listitem><para>Call or talk to people and get them to tell you
their <symbol role="Variable">calendar-name</symbol>@ <symbol role="Variable">hostname</symbol> information.</para>
</listitem></orderedlist>
</sect2>
<sect2 id="UG.Cal.div.31" role="Procedure">
<title>To Add or Delete Calendars in the Browse List</title>
<indexterm><primary>calendars</primary><secondary>deleting from the Browse list</secondary></indexterm>
<indexterm><primary>deleting</primary><secondary>calendars from Browse list</secondary></indexterm>
<para>To add:</para>
<orderedlist><listitem><para>Choose Menu Editor from the Browse menu.<indexterm>
<primary>adding</primary><secondary>calendars to Browse list</secondary></indexterm></para>
</listitem><listitem><para>Type the
<symbol role="Variable">calendar-name</symbol>@<symbol role="Variable">hostname</symbol>
in the User Name field.
</para>
</listitem><listitem><para>Click Add Name.</para>
</listitem><listitem><para>Click OK to add the calendar to the Browse list
and close the Menu Editor dialog box.<indexterm><primary>Browse list</primary>
</indexterm></para>
</listitem></orderedlist>
<para>To delete:</para>
<orderedlist><listitem><para>Select a calendar name in the Browse list.</para>
</listitem><listitem><para>Click Remove Name.</para>
</listitem><listitem><para>Click OK to delete the calendar from the Browse
list and close the Menu Editor dialog box.</para>
</listitem><listitem><para>To erase your changes and leave the dialog box
displayed, click Reset before clicking Apply.</para>
</listitem><listitem><para>To save your changes and close the dialog box,
click OK.</para>
<para>To save your changes and leave the dialog box displayed, click Apply.
</para>
<para>To erase your changes and close the dialog box, click Cancel.</para>
</listitem></orderedlist>
</sect2>
<sect2 id="UG.Cal.div.32" role="Procedure">
<title id="UG.Cal.mkr.8">To Determine Whether You Have Access to Other Calendars</title>
<indexterm><primary>access</primary><secondary>to other calendars</secondary></indexterm>
<indexterm><primary>calendars</primary><secondary>access to other</secondary></indexterm>
<indexterm><primary>comparing calendars</primary></indexterm>
<indexterm><primary>calendars</primary><secondary>comparing</secondary></indexterm>
<orderedlist><listitem><para>Choose Compare Calendars from the Browse menu.
</para>
</listitem><listitem><para>Select one or more entries in the Browse list that
you want to check for access.</para>
</listitem><listitem><para>Click Schedule to open the Group Appointment Editor.
</para>
</listitem><listitem><para>Look at the Calendar Access list.</para>
<para>The Calendar Access list displays the calendar names that you selected
in the Compare Calendars dialog box.</para>
<para>A &ldquo;Y&rdquo; in the Access column means you have insert access.
An &ldquo;N&rdquo; means you don't.</para>
<para>To add appointments or To Do items to other calendars, ask the owners
to grant you <emphasis>insert access</emphasis>. To find out how to grant
or deny access to your calendar by others, see <!--Original XRef content:
'&xd2;To Change Access and Permissions&xd3; on page&numsp;238'--><xref role="SecTitleAndPageNum"
linkend="UG.Cal.mkr.14">.</para>
</listitem></orderedlist>
</sect2>
</sect1>
<sect1 id="UG.Cal.div.33">
<title id="UG.Cal.mkr.9">Scheduling Appointments on Other Calendars</title>
<indexterm><primary>Group Appointment Editor, starting</primary></indexterm>
<indexterm><primary>Appointment Editor</primary><secondary>Group</secondary></indexterm>
<para>Once you've browsed calendars for free times and have permission to
insert appointments on other calendars, you can schedule a group appointment.
</para>
<para>Use the Group Appointment Editor to insert, change, or delete group
appointment on your and other calendars. If you don't have insert access
to other calendars, you can use the Group Appointment Editor to mail notices
of group appointments to other users.</para>
<sect2 id="UG.Cal.div.34" role="Procedure">
<title>To Schedule a Group Appointment</title>
<indexterm><primary>group appointments</primary><secondary>scheduling</secondary></indexterm>
<indexterm><primary>scheduling</primary><secondary>group appointments</secondary></indexterm>
<indexterm><primary>group appointments</primary><secondary>inserting</secondary></indexterm>
<indexterm><primary>inserting</primary><secondary>group appointment</secondary></indexterm>
<indexterm><primary>adding</primary><secondary>group appointment</secondary></indexterm>
<indexterm><primary>Compare Calendars grid, using</primary></indexterm>
<indexterm><primary>grid</primary><secondary>Compare Calendars</secondary></indexterm>
<orderedlist><listitem><para>Choose Compare Calendars from the Browse menu.
</para>
</listitem><listitem><para>Click one or more entries in the Browse list.</para>
<para>Notice that the grid overlays calendars one on top of another and displays
busy times shaded darker and available times unshaded.</para>
</listitem><listitem><para>Click in an unshaded time block in the grid.</para>
</listitem><listitem><para>Click Schedule.</para>
<para>The Group Appointment Editor is displayed with the fields for date,
time, and mail automatically filled out.</para>
</listitem><listitem><para>Type (or edit) the group appointment start time
in the Start field.</para>
</listitem><listitem><para>Type (or edit) the group appointment end time in
the End field.</para>
</listitem><listitem><para>In the What field, type the appointment description,
such as its location or purpose.</para>
</listitem><listitem><para>Click More.</para>
</listitem><listitem><para>Choose the repeat interval and duration for the
group appointment.</para>
</listitem><listitem><para>Click Insert to add the group appointment to the
selected calendars.</para>
<para>If you don't have insert access on all the calendars, you can send mail
to notify others about the group appointment. See <!--Original XRef content:
'&xd2;To Mail Reminders to a
Group Using Calendar'--><xref role="SectionTitle" linkend="UG.Cal.mkr.10">.
</para>
</listitem><listitem><para>Click Cancel to close the Group Appointment Editor.
</para>
</listitem></orderedlist>
</sect2>
<sect2 id="UG.Cal.div.35" role="Procedure">
<title id="UG.Cal.mkr.10">To Mail Reminders to a Group Using Calendar</title>
<indexterm><primary>group appointments</primary><secondary>mailing reminders</secondary></indexterm>
<indexterm><primary>mailing</primary><secondary>reminders of group appointment</secondary></indexterm>
<indexterm><primary>reminders</primary><secondary>of group appointment, mailing</secondary></indexterm>
<para>Once you've set up a group appointment (date, start and end times,
description, repeat interval), you may want to mail the group a reminder.
To send mail:</para>
<orderedlist><listitem><para>Click More in the Group Appointment Editor to
display additional options.</para>
</listitem><listitem><para>Click Mail.</para>
<para>Calendar displays a Compose window containing an appointment attachment.
The appointment attachment is pre-addressed to the selected users and automatically
filled out with the date and appointment start and end times.</para>
</listitem><listitem><para>Click Deliver in the Compose window.</para>
<para>Calendar mails the reminder to the selected users.</para>
</listitem></orderedlist>
<para>Recipients of a mail message with a calendar-formatted reminder can
drag the message from the mailer header window and drop it on their calendars
to automatically schedule the pre-formatted appointment.</para>
</sect2>
<sect2 id="UG.Cal.div.36" role="Procedure">
<title>To Create an Appointment Message Using a Mail Program</title>
<indexterm><primary>appointments</primary><secondary>mailing</secondary></indexterm>
<indexterm><primary>mailing</primary><secondary>Calendar appointment</secondary></indexterm>
<indexterm><primary>appointments</primary><secondary>format for mail message</secondary></indexterm>
<indexterm><primary>messages</primary><secondary>Calendar appointment format for</secondary></indexterm>
<orderedlist><listitem><para>Start the mail program.</para>
</listitem><listitem><para>Open a compose window or create a blank message.
</para>
</listitem><listitem><para>Add a section to the message that includes exactly
the following format. Replace <computeroutput>&lt;tab></computeroutput> with
a tab character, <computeroutput>&lt;blank line></computeroutput> with a blank
line, and replace the italicized format information with actual data.</para>
<programlisting>&lt;tab>** Calendar Appointment **
&lt;blank line>
&lt;tab>Date:&lt;tab><emphasis>mm</emphasis>/<emphasis>dd</emphasis>/<emphasis>yy</emphasis>
&lt;tab>Start:&lt;tab><emphasis>hh</emphasis>:<emphasis>mm</emphasis> am
&lt;tab>End:&lt;tab><emphasis>hh</emphasis>:<emphasis>mm</emphasis> pm
&lt;tab>What:&lt;tab><emphasis>description line 1</emphasis>
&lt;tab>&lt;tab><emphasis>description line 2</emphasis>
</programlisting>
<para>An example might be:</para>
<programlisting>** Calendar Appointment **

Date:  11/22/94
Start: 10:00 am
End:   11:00 am
What:  Staff meeting
       Monet conference room
</programlisting>
</listitem><listitem><para>Insert any additional text into the mail message.
</para>
</listitem><listitem><para>Address the message to the recipient and include
the subject of the message.</para>
</listitem><listitem><para>Send the message.</para>
</listitem></orderedlist>
<para>For information about using Mailer, see <!--Original XRef content:
'Chapter&numsp;8, &xd2;Using Mailer'--><xref role="ChapNumAndTitle" linkend="UG.Mailr.mkr.1">.
</para>
</sect2>
<sect2 id="UG.Cal.div.37" role="Procedure">
<title id="UG.Cal.mkr.11">To Drag an Appointment from Another Application to Calendar</title>
<para>From Mailer or File Manager, and possibly other applications, you can
drag an appointment icon to Calendar to schedule it.</para>
<sect3 id="UG.Cal.div.38">
<title>From Mailer</title>
<indexterm><primary>appointments</primary><secondary>dragging from Mailer</secondary></indexterm>
<indexterm><primary>dragging</primary><secondary>appointment from Mailer to Calendar</secondary></indexterm>
<orderedlist><listitem><para>In the Mailer message header list, click the
header containing the formatted appointment.</para>
</listitem><listitem><para>Drag the header to Calendar and drop it.</para>
<para>The pointer changes to an icon representing the moving file.</para>
<para>Calendar schedules your appointment and prints a message in the message
area stating that the appointment was scheduled.</para>
</listitem><listitem><para>Display the Calendar view containing the day on
which you scheduled the appointment.</para>
</listitem><listitem><para>Double-click that day to open the Appointment Editor.
</para>
<para>Verify that the appointment is scheduled for the correct day and time.
</para>
</listitem></orderedlist>
<para>For more information on using Mailer, see <!--Original XRef content:
'Chapter&numsp;8, &xd2;Using Mailer'--><xref role="ChapNumAndTitle" linkend="UG.Mailr.mkr.1">.
</para>
</sect3>
<sect3 id="UG.Cal.div.39">
<title>From File Manager</title>
<indexterm><primary>appointments</primary><secondary>dragging from File Manager</secondary></indexterm>
<indexterm><primary>dragging</primary><secondary>appointment from File Manager to Calendar</secondary></indexterm>
<para>If you have a file containing a formatted appointment:</para>
<orderedlist><listitem><para>In an open File Manager window, navigate to a
folder containing a file with a formatted appointment.</para>
</listitem><listitem><para>With both the formatted appointment and Calendar
visible on your screen, drag the formatted appointment file to Calendar and
drop it.</para>
<para>Calendar schedules your appointment.</para>
</listitem><listitem><para>Double-click that day to open the Appointment Editor.
</para>
<para>Verify that the appointment is scheduled for the correct day and time.
</para>
</listitem></orderedlist>
<para>For more information about File Manager, see <!--Original XRef content:
'Chapter&numsp;5, &xd2;Managing Files with
File Manager'--><xref role="ChapNumAndTitle" linkend="UG.FMgr.mkr.1">.
</para>
</sect3>
</sect2>
<sect2 id="UG.Cal.div.40" role="Procedure">
<title>To Drag an Appointment from Calendar to Another Application</title>
<para>From Calendar, you can drag an appointment icon to Mailer to mail it
to someone or to File Manager to save it in your file system.</para>
<sect3 id="UG.Cal.div.41">
<title>To Mailer</title>
<indexterm><primary>appointments</primary><secondary>dragging to Mailer</secondary></indexterm>
<indexterm><primary>dragging</primary><secondary>appointment from Calendar to Mailer</secondary></indexterm>
<orderedlist><listitem><para>Use the Appointment Editor to create an appointment
but don't click Insert.</para>
</listitem><listitem><para>Start Mailer and choose New Message from the Compose
menu.</para>
<para>Make sure both the Appointment Editor and Mailer's Compose window are
visible on your screen.</para>
</listitem><listitem><para>Drag the Drag Appt icon from the Appointment Editor
and drop it on Mailer's attachment list.</para>
<para>The pointer changes to an appointment icon representing the moving file.
</para>
<para>Mailer displays your appointment as a text file in the attachment list.
</para>
</listitem><listitem><para>Compose and address your mail message and send
it.</para>
<para>For more information on using Mailer, see <!--Original XRef content:
'Chapter&numsp;8, &xd2;Using Mailer'--><xref role="ChapNumAndTitle" linkend="UG.Mailr.mkr.1">.
</para>
</listitem></orderedlist>
</sect3>
<sect3 id="UG.Cal.div.42">
<title>To File Manager</title>
<indexterm><primary>appointments</primary><secondary>dragging to File Manager</secondary></indexterm>
<indexterm><primary>dragging</primary><secondary>appointment from Calendar to File Manager</secondary></indexterm>
<orderedlist><listitem><para>Use the Appointment Editor to create an appointment
but don't click Insert.</para>
</listitem><listitem><para>In an open File Manager window, navigate to a folder
where you want to save the appointment in a file.</para>
</listitem><listitem><para>With both the File Manager window and Calendar
Appointment Editor visible on your screen, drag the Drag Appt icon from the
Appointment Editor and drop it on the File Manager window.</para>
<para>The appointment is saved in a text file in the folder where you dropped
it.</para>
</listitem></orderedlist>
<para>For more information about File Manager, see <!--Original XRef content:
'Chapter&numsp;5, &xd2;Managing Files with
File Manager'--><xref role="ChapNumAndTitle" linkend="UG.FMgr.mkr.1">.
</para>
</sect3>
</sect2>
</sect1>
<sect1 id="UG.Cal.div.43">
<title>Customizing Calendar</title>
<para>Calendar provides Options dialog boxes to change the settings for all
future appointments. To change the settings for <emphasis>individual</emphasis>
appointments, see <!--Original XRef content: '&xd2;To Set
Appointment Options&xd3; on page&numsp;222'--><xref role="SecTitleAndPageNum"
linkend="UG.Cal.mkr.4">.</para>
<sect2 id="UG.Cal.div.44" role="Procedure">
<title id="UG.Cal.mkr.12">To Change Appointment Editor Defaults</title>
<indexterm><primary>Appointment Editor</primary><secondary>changing defaults</secondary></indexterm>
<indexterm><primary>defaults</primary><secondary>changing Appointment Editor</secondary></indexterm>
<indexterm><primary>changing</primary><secondary>Appointment Editor defaults</secondary></indexterm>
<orderedlist><listitem><para>Choose Options from the File menu.</para>
<para>The Calendar Options dialog box is displayed.</para>
</listitem><listitem><para>Choose Editor Defaults from the Category menu.
</para>
</listitem><listitem><para><emphasis>Optional</emphasis>. Change the default
appointment duration in the Duration field.</para>
</listitem><listitem><para><emphasis>Optional</emphasis>. Change the default
appointment start time by choosing from the Start menu.</para>
</listitem><listitem><para><indexterm><primary>reminders</primary><secondary>changing defaults</secondary></indexterm><indexterm><primary>defaults</primary>
<secondary>changing Calendar reminder</secondary></indexterm><indexterm>
<primary>changing</primary><secondary>reminders in Calendar</secondary></indexterm>Select
Beep, Flash, Popup, or Mail reminders.</para>
<informaltable>
<tgroup cols="2" colsep="0" rowsep="0">
<colspec align="left" colwidth="61*">
<colspec align="left" colwidth="395*">
<tbody>
<row>
<entry align="left" valign="top"><para>Beep</para></entry>
<entry align="left" valign="top"><para>Causes your system to emit an electronic
beep</para></entry></row>
<row>
<entry align="left" valign="top"><para>Flash</para></entry>
<entry align="left" valign="top"><para>Causes your calendar to flash</para></entry>
</row>
<row>
<entry align="left" valign="top"><para>Popup</para></entry>
<entry align="left" valign="top"><para>Displays a reminder dialog box</para></entry>
</row>
<row>
<entry align="left" valign="top"><para>Mail</para></entry>
<entry align="left" valign="top"><para>Sends electronic mail</para></entry>
</row></tbody></tgroup></informaltable>
</listitem><listitem><para>Edit the default time intervals if necessary.</para>
<para>The time interval fields are active for each reminder you select. They
specify the time <symbol role="Variable">before</symbol> an appointment that
the reminder will be activated.</para>
</listitem><listitem><para id="UG.Cal.mkr.13"><indexterm><primary>privacy,
changing Calendar defaults</primary></indexterm><indexterm><primary>defaults</primary><secondary>changing privacy</secondary></indexterm><indexterm>
<primary>changing</primary><secondary>privacy defaults in Calendar</secondary>
</indexterm>Choose a privacy option from the Privacy menu.</para>
<informaltable>
<tgroup cols="2" colsep="0" rowsep="0">
<?PubTbl tgroup dispwid="6.16in">
<colspec align="left" colwidth="186*">
<colspec align="left" colwidth="322*">
<tbody>
<row>
<entry align="left" valign="top"><para>Others See Time Only</para></entry>
<entry align="left" valign="top"><para>The default &ndash; displays only the
time of an appointment so others can see you're busy</para></entry></row>
<row>
<entry align="left" valign="top"><para>Others See Time and Text</para></entry>
<entry align="left" valign="top"><para>Displays the time and text of an appointment
in your calendar</para></entry></row>
<row>
<entry align="left" valign="top"><para>Show Nothing</para></entry>
<entry align="left" valign="top"><para>Displays nothing about an appointment
in your calendar for maximum privacy</para></entry></row></tbody></tgroup>
</informaltable>
</listitem><listitem><para>Click Apply to apply the new defaults to all future
appointments.</para>
</listitem><listitem><para>Click Cancel to close the Calendar Options dialog
box.</para>
</listitem></orderedlist>
</sect2>
<sect2 id="UG.Cal.div.45">
<title>Changing the Display Settings</title>
<para>You can customize many parts of the Calendar display:</para>
<itemizedlist remap="Bullet1"><listitem><para>Determine the initial calendar
that displays</para>
</listitem><listitem><para>Set time boundaries</para>
</listitem><listitem><para>Set the default view</para>
</listitem></itemizedlist>
<sect3 id="UG.Cal.div.46" role="Procedure">
<title>To Set the Initial Calendar Displayed</title>
<indexterm><primary>initial calendar displayed, changing</primary></indexterm>
<indexterm><primary>defaults</primary><secondary>initial calendar displayed</secondary></indexterm>
<indexterm><primary>changing</primary><secondary>initial calendar displayed</secondary></indexterm>
<para>You can set Calendar to display a calendar other than your own when
you first start it.</para>
<orderedlist><listitem><para>Choose Options from the File menu</para>
<para>The Calendar Options dialog box is displayed.</para>
</listitem><listitem><para>Choose Display Settings from the Category menu.
</para>
</listitem><listitem><para>Double-click in the Initial Calendar View field
and type <symbol role="Variable">calendar-name</symbol>@ <symbol role="Variable">hostname</symbol> for the calendar you want to view each time you start Calendar.
</para>
</listitem><listitem><para>Click Apply.</para>
</listitem><listitem><para>Click Cancel to close the Options dialog box.</para>
</listitem></orderedlist>
</sect3>
<sect3 id="UG.Cal.div.47" role="Procedure">
<title>To Set the Time Boundaries on Day and Week Views</title>
<indexterm><primary>Day view</primary><secondary>changing time boundaries</secondary></indexterm>
<indexterm><primary>defaults</primary><secondary>time boundaries on Day and Week views</secondary></indexterm>
<indexterm><primary>changing</primary><secondary>time boundaries on Day and Week views</secondary></indexterm>
<indexterm><primary>Week view</primary><secondary>changing time boundaries</secondary></indexterm>
<para>Time boundaries are the earliest and latest hours you want displayed
in your calendar.</para>
<orderedlist><listitem><para>Choose Options from the File menu.</para>
</listitem><listitem><para>Choose Display Settings from the Category menu.
</para>
</listitem><listitem><para>Move the Begin and End sliders to adjust the earliest
and latest hours you want displayed on your calendar.</para>
</listitem><listitem><para>Select 12 Hour or 24 Hour time display.</para>
</listitem><listitem><para>Click Apply.</para>
</listitem><listitem><para>Click Cancel.</para>
</listitem></orderedlist>
</sect3>
<sect3 id="UG.Cal.div.48" role="Procedure">
<title>To Set the Default Calendar View</title>
<indexterm><primary>Calendar views</primary><secondary>changing default</secondary></indexterm>
<indexterm><primary>defaults</primary><secondary>changing Calendar view</secondary></indexterm>
<indexterm><primary>changing</primary><secondary>default Calendar view</secondary></indexterm>
<para>Calendar displays the default Calendar view each time you start it.
The initial default view is by month. You may want to set the default to
the view you use most often, such as Week view.</para>
<orderedlist><listitem><para>Choose Options from the File menu.</para>
</listitem><listitem><para>Choose Display Settings from the Category menu.
</para>
</listitem><listitem><para>Select Day, Week, Month, or Year from the Default
View options.</para>
</listitem><listitem><para>Click Apply.</para>
</listitem><listitem><para>Click Cancel.</para>
</listitem></orderedlist>
</sect3>
</sect2>
<sect2 id="UG.Cal.div.49" role="Procedure">
<title id="UG.Cal.mkr.14">To Change Access and Permissions</title>
<indexterm><primary>defaults</primary><secondary>changing access and permissions</secondary></indexterm>
<indexterm><primary>changing</primary><secondary>calendar access and permissions</secondary></indexterm>
<indexterm><primary>appointments</primary><secondary>mailing</secondary></indexterm>
<indexterm><primary>mailing</primary><secondary>Calendar appointment</secondary></indexterm>
<para><indexterm><primary>access</primary><secondary>to calendar, changing</secondary></indexterm><indexterm><primary>permissions</primary><secondary>changing for your calendar</secondary></indexterm>You can set access to your
calendar, controlling what others can do in your calendar. To determine whether
you have access to other calendars, see <!--Original XRef content: '&xd2;To
Determine Whether You Have Access to Other Calendars&xd3; on page&numsp;231'--><xref
role="SecTitleAndPageNum" linkend="UG.Cal.mkr.8">.</para>
<sect3 id="UG.Cal.div.50" role="Procedure">
<title>To Grant Access to Your Calendar</title>
<indexterm><primary>access</primary><secondary>granting to your calendar</secondary></indexterm>
<indexterm><primary>granting access to your calendar</primary></indexterm>
<orderedlist><listitem><para>Choose Options from the File menu.</para>
</listitem><listitem><para>Choose Access List and Permissions from the Category
menu.</para>
<para>The Access List and Permissions dialog box is displayed.</para>
<note>
<para>Depending on the version of your calendar, your Access List and Permissions
dialog box may look different than the one pictured in <!--Original XRef
content: 'Figure&numsp;11&hyphen;1'--><xref role="CodeOrFigureOrTable" linkend="UG.Cal.mkr.15">.
If so, go to <!--Original XRef content: 'Figure&numsp;11&hyphen;2 on page&numsp;240'--><xref
role="CodeOrFigOrTabAndPNum" linkend="UG.Cal.mkr.16"> and follow the instructions
after that figure.</para>
</note>
<figure>
<title id="UG.Cal.mkr.15">Access List and Permissions dialog box &ndash; Version 1</title>
<graphic id="UG.Cal.grph.1" entityref="UG.Cal.fig.19"></graphic>
</figure>
</listitem>
<listitem><para>In the User Name field, type <symbol role="Variable">calendar-name</symbol>@<symbol role="Variable">hostname</symbol> for the calendar
to which you want to grant access.</para>
<para>The default permission is for browse access only.</para>
</listitem><listitem><para><indexterm><primary>permissions</primary><secondary>setting for your calendar</secondary></indexterm>Select Browse, Insert, or
Delete permissions.</para>
<informaltable>
<tgroup cols="2" colsep="0" rowsep="0">
<colspec align="left" colwidth="69*">
<colspec align="left" colwidth="387*">
<tbody>
<row>
<entry align="left" valign="top"><para>Browse</para></entry>
<entry align="left" valign="top"><para>The default &ndash; enables others
to see information in your calendar</para></entry></row>
<row>
<entry align="left" valign="top"><para>Insert</para></entry>
<entry align="left" valign="top"><para>Others can add appointments or To Do
items to your calendar</para></entry></row>
<row>
<entry align="left" valign="top"><para>Delete</para></entry>
<entry align="left" valign="top"><para>Others can delete appointments or To
Do items from your calendar</para></entry></row></tbody></tgroup></informaltable>
</listitem><listitem><para>Click Add Name to add the calendar to the Access
list with the permissions you've chosen.</para>
</listitem><listitem><para>To erase your changes and leave the dialog box
displayed, click Reset before clicking Apply.</para>
<para>To save your changes and close the dialog box, click OK.</para>
<para>To save your changes and leave the dialog box displayed, click Apply.
</para>
</listitem><listitem><para>To erase your changes and close the dialog box,
click Cancel.</para>
<para>Saving your changes grants the selected access to the specified calendar.
</para>
</listitem></orderedlist>
<para>If your Access List and Permissions dialog box resembles <!--Original
XRef content: 'Figure&numsp;11&hyphen;2'--><xref role="CodeOrFigureOrTable"
linkend="UG.Cal.mkr.16">, follow the instructions after the figure.</para>
<figure>
<title id="UG.Cal.mkr.16">Access List and Permissions dialog box &ndash; Version 2</title>
<graphic id="UG.Cal.grph.2" entityref="UG.Cal.fig.20"></graphic>
</figure>
<orderedlist><listitem><para>In the User Name field, type <symbol role="Variable">calendar-name@hostname</symbol> for the calendar to which you want to grant
access.</para>
<para>The default permission is for view access to public appointments only.
</para>
</listitem><listitem><para><indexterm><primary>permissions</primary><secondary>changing for your calendar</secondary></indexterm><indexterm><primary>changing</primary><secondary>permissions for your calendar</secondary></indexterm>Select
View, Insert, or Change permissions.</para>
<para>Permissions control whether others can perform specific operations on
your calendar. You can choose more than one permission.</para>
</listitem><listitem><para>Select Public, Semiprivate, or Private access rights.
</para>
<para>Access rights control the specific types of appointments others can
see.</para>
<informaltable>
<tgroup cols="2" colsep="0" rowsep="0">
<colspec align="left" colwidth="100*">
<colspec align="left" colwidth="356*">
<tbody>
<row>
<entry><para>Public</para></entry>
<entry><para>Enables another calendar to display the time and text of your
appointments marked Others See Time and Text.</para></entry></row>
<row>
<entry><para>Semiprivate</para></entry>
<entry><para>Enables another calendar to display the time and text of your
appointments marked Others See Time Only.</para></entry></row>
<row>
<entry><para>Private</para></entry>
<entry><para>Enables another calendar to display the time and text of your
appointments marked Others See Nothing.</para></entry></row></tbody></tgroup>
</informaltable>
</listitem><listitem><para>Click Add to add the calendar to the Access list
with the permission and access rights you've chosen.</para>
</listitem><listitem><para>To erase your changes and leave the dialog box
displayed, click Reset before clicking Apply.</para>
<para>To save your changes and close the dialog box, click OK.</para>
<para>To save your changes and leave the dialog box displayed, click Apply.
</para>
<para>To erase your changes and close the dialog box, click Cancel.</para>
<para>Saving changes grants the selected access and permissions to the specified
calendar.<indexterm><primary>access</primary><secondary>granting to your
calendar &lt;$endrange></secondary>
</indexterm></para>
</listitem></orderedlist>
</sect3>
<sect3 id="UG.Cal.div.51" role="Procedure">
<title>To Deny Access to Your Calendar</title>
<indexterm><primary>access</primary><secondary>denying to your calendar</secondary></indexterm>
<indexterm><primary>denying access to your calendar</primary></indexterm>
<orderedlist><listitem><para>Choose Options from the File menu.</para>
</listitem><listitem><para>Choose Access List and Permissions from the Category
menu.</para>
</listitem><listitem><para>Select the calendar for which you want to deny
access in the Access list.</para>
</listitem><listitem><para>Click Remove Name (or Delete) to remove the user
from the Access list.</para>
<para>To erase your changes and leave the dialog box displayed, click Reset
before clicking Apply.</para>
<para>To save your changes and close the dialog box, click OK.</para>
<para>To save your changes and leave the dialog box displayed, click Apply.
</para>
<para>To erase your changes and close the dialog box, click Cancel.</para>
<para>Saving changes removes access for the specified calendar.<literal><indexterm>
<primary>access</primary><secondary>denying to your calendar &lt;$endrange></secondary></indexterm><indexterm>
<primary>denying access to your calendar &lt;$endrange></primary></indexterm></literal></para>
</listitem></orderedlist>
</sect3>
</sect2>
<sect2 id="UG.Cal.div.53" role="Procedure">
<title>To Change the Date Format</title>
<indexterm><primary>date format</primary></indexterm>
<indexterm><primary>changing</primary><secondary>date format in Calendar</secondary></indexterm>
<indexterm><primary>defaults</primary><secondary>date format in Calendar</secondary></indexterm>
<orderedlist><listitem><para>Choose Options from the File menu.</para>
</listitem><listitem><para>Choose Date Format from the Category menu.</para>
<para>The default date format in Calendar is MM/DD/YY.</para>
</listitem><listitem><para>Choose the desired date order option.</para>
</listitem><listitem><para>Choose the desired date separator.</para>
</listitem><listitem><para>To erase your changes and leave the dialog box
displayed, click Reset before clicking Apply.</para>
<para>To save your changes and close the dialog box, click OK.</para>
<para>To save your changes and leave the dialog box displayed, click Apply.
</para>
<para>To erase your changes and close the dialog box, click Cancel.</para>
</listitem></orderedlist>
</sect2>
<sect2 id="UG.Cal.div.54" role="Procedure">
<title>To Change the Default Time Zone</title>
<indexterm><primary>time zone, in Calendar</primary></indexterm>
<indexterm><primary>changing</primary><secondary>Calendar time zone</secondary></indexterm>
<indexterm><primary>Custom Time, in Calendar</primary></indexterm>
<indexterm><primary>My Time, setting Calendar time zone</primary></indexterm>
<indexterm><primary>local time, setting in Calendar</primary></indexterm>
<para>You can set Calendar to view your or another calendar's appointments
in a time zone other than your local one.</para>
<orderedlist><listitem><para>Choose Time Zone from the View menu.</para>
</listitem><listitem><para>Choose the Custom Time setting.</para>
</listitem><listitem><para>In the Hours field, edit the number of hours before
or after Greenwich Mean Time that you want your calendar set to.</para>
<para>For example, to synchronize your calendar for Pacific Standard Time,
choose GMT+8 hours. For Finland, choose GMT-2 hours. For Japan, choose GMT-9
hours. You may have to adjust by one hour for daylight, or summer, time.
</para>
</listitem><listitem><para>To revert to your own time zone, click the My Time
setting in the Time Zone dialog box.</para>
</listitem><listitem><para>Click OK to apply changes and close the dialog
box.</para>
</listitem></orderedlist>
</sect2>
</sect1>
<sect1 id="UG.Cal.div.55">
<title>Accessing Calendar through a Command-Line Interface</title>
<para>Calendar offers the capability to look up, insert, and delete appointments
through a terminal emulator command-line interface.</para>
<sect2 id="UG.Cal.div.56">
<title>dtcm_editor</title>
<indexterm><primary><command>dtcm_editor</command></primary></indexterm>
<indexterm><primary>scheduling</primary><secondary>appointments using standalone
Appointment Editor</secondary></indexterm>
<indexterm><primary>appointments</primary><secondary>scheduling using standalone
AppointmentEditor</secondary></indexterm>
<indexterm><primary>creating</primary><secondary>appointment using standalone
Appointment Editor</secondary></indexterm>
<indexterm><primary>appointments</primary><secondary>creating using standalone
Appointment Editor</secondary></indexterm>
<indexterm><primary>standalone Appointment Editor</primary></indexterm>
<indexterm><primary>Appointment Editor</primary><secondary>standalone</secondary></indexterm>
<indexterm><primary>appointments</primary><secondary>inserting using standalone
Appointment Editor</secondary></indexterm>
<indexterm><primary>inserting</primary><secondary>appointment using standalone
Appointment Editor</secondary></indexterm>
<para>Use the standalone Appointment Editor to create a Calendar-formatted
appointment and save it in a file.</para>
<orderedlist><listitem><para>Type <filename>dtcm_editor</filename> <symbol role="Variable">filename</symbol> at the command line.</para>
<para>The standalone Appointment Editor is displayed.</para>
</listitem><listitem><para>Type a date in the Date field.</para>
<para>Remember to use the date format set in the Date Format dialog box.</para>
</listitem><listitem><para>Choose the Start and End times for the appointment.
</para>
</listitem><listitem><para>Type a description of the appointment in the What
field.</para>
</listitem><listitem><para>Choose a frequency for the appointment from the
Occurs menu.</para>
</listitem><listitem><para>Click Save to write the appointment contents to
the file you specified on the command line.</para>
</listitem></orderedlist>
</sect2>
<sect2 id="UG.Cal.div.57">
<title>dtcm_lookup</title>
<indexterm><primary><command>dtcm_lookup</command></primary></indexterm>
<indexterm><primary>looking up appointments</primary></indexterm>
<indexterm><primary>appointments</primary><secondary>looking up</secondary></indexterm>
<indexterm><primary>finding</primary><secondary>appointment using
<command>dtcm_lookup</command></secondary></indexterm>
<indexterm><primary>appointments</primary><secondary>finding using
<command>dtcm_lookup</command></secondary></indexterm>
<para>Use <filename>dtcm_lookup</filename> to view appointments on your calendar.
</para>
<orderedlist><listitem><para>Type <filename>dtcm_lookup</filename> at the
command line to view appointments for the default view. For example, if Day
view is the default, to view appointments for the current day:</para>
<programlisting>system% <userinput>dtcm_lookup</userinput>
Appointments for Monday October 31, 1994:
    1) Halloween
    2) 2:30pm-3:30pm Staff meeting
    3) 6:00pm Trick-or-treating
    4) 7:15pm-10:00pm Choir practice
</programlisting>
</listitem><listitem><para>To choose the calendar, date, or range of time
for which to look up appointments, use the following syntax:</para>
<para><command>dtcm_lookup</command> [-c <emphasis>calendar</emphasis>] [-d <emphasis>date</emphasis>] [-v <emphasis>view</emphasis>]
</para>
<para>For example:</para>
<programlisting>system% <userinput>dtcm_lookup -c hamilton@artist -d 10/28/94 -v day</userinput>
Appointments for Friday October 28, 1994:
    1) 9:00am-10:00am Project meeting
    2) 1:30pm-2:00pm Testing
</programlisting>
</listitem></orderedlist>
</sect2>
<sect2 id="UG.Cal.div.58">
<title>dtcm_insert</title>
<indexterm><primary><command>dtcm_insert</command></primary></indexterm>
<indexterm><primary>inserting</primary><secondary>appointment using <command>dtcm_insert</command></secondary></indexterm>
<indexterm><primary>appointments</primary><secondary>inserting using <command>dtcm_insert</command></secondary></indexterm>
<para>Use <filename>dtcm_insert</filename> from the command line to insert
appointments on your calendar. For example:</para>
<programlisting>system% <userinput>dtcm_insert -d 11/1/94 -s 11:30am -e 12:30pm -w workout
</userinput>
Appointments for Tuesday November 1, 1994:
    1) 10:00am-11:00am one-on-one
    2) 11:30am-12:30pm workout
    3) 12:30pm-1:00pm eat lunch
</programlisting>
<para><command>dtcm</command> (Calendar) automatically prints the appointments
scheduled so you can see that the new appointment was inserted.</para>
</sect2>
<sect2 id="UG.Cal.div.59">
<title>dtcm_delete</title>
<indexterm><primary><command>dtcm_delete</command></primary></indexterm>
<indexterm><primary>deleting</primary><secondary>appointments using <command>dtcm_delete</command></secondary></indexterm>
<indexterm><primary>appointments</primary><secondary>deleting using using <command>dtcm_delete</command></secondary></indexterm>
<para>Use <filename>dtcm_delete</filename> from the command line to delete
appointments from your calendar. For example:</para>
<programlisting>system% <userinput>dtcm_delete -d 11/1/94</userinput>
Appointments for Tuesday November 1, 1994:
 1) 10:00am-11:00am one-on-one
 2) 11:30am-12:30pm workout
 3) 12:30:pm-1:00pm eat lunch
Item to delete (number)? <userinput>3</userinput>
Appointments for Tuesday November 1, 1994:
 1) 10:00am-11:00am one-on-one
 2) 11:30am-12:30pm workout</programlisting>
<para>When you don't want to delete any more items, press Control+C.</para>
</sect2>
<sect2 id="UG.Cal.div.60">
<title>dtcm</title>
<indexterm><primary><command>dtcm</command></primary></indexterm>
<indexterm><primary>Calendar</primary><secondary>starting from command line</secondary></indexterm>
<indexterm><primary>starting</primary><secondary>Calendar from command line</secondary></indexterm>
<para>Use <command>dtcm</command> to run Calendar from the command line. For
example:</para>
<programlisting>system% <userinput>dtcm &amp;</userinput></programlisting>
</sect2>
</sect1>
</chapter>
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