CDE/cde/doc/C/help/Mailer/Tasks.sgm

<!-- $XConsortium: Tasks.sgm /main/8 1996/10/29 15:31:41 cdedoc $ -->
<!-- (c) Copyright 1995 Digital Equipment Corporation. -->
<!-- (c) Copyright 1995 Hewlett-Packard Company. -->
<!-- (c) Copyright 1995 International Business Machines Corp. -->
<!-- (c) Copyright 1995 Sun Microsystems, Inc. -->
<!-- (c) Copyright 1995 Novell, Inc. -->
<!-- (c) Copyright 1995 FUJITSU LIMITED. -->
<!-- (c) Copyright 1995 Hitachi. -->
<!-- Help volume: Mailer -->
<!-- File name: Tasks    -->
<Chapter Id="Tasks">
<Title>Mailer Tasks</Title>
<Para>These instructions assume you are using a mouse. Most tasks can also
be done without a mouse. See
<OLink Type="Jump" LocalInfo="Intromgr DesktopKeyboardNav">Keyboard Shortcuts for the Desktop</OLink> for more information.</Para>
<Procedure>
<Title>Viewing Your Mail Messages</Title>
<Step>
<ItemizedList Mark="&bull;" Role="tight">
<ListItem Id="HMLR.TSKS.item.1">
<Para><XRef Linkend="ReadAMessageTA"></Para>
</ListItem>
<ListItem Id="HMLR.TSKS.item.2">
<Para><XRef Linkend="SortAMessageTA"></Para>
</ListItem>
<ListItem Id="HMLR.TSKS.item.3">
<Para><XRef Linkend="FindingMessagesTA"></Para>
</ListItem>
<ListItem Id="HMLR.TSKS.item.4">
<Para><XRef Linkend="SavingMessagesTA"></Para>
</ListItem>
<ListItem Id="HMLR.TSKS.item.5">
<Para><XRef Linkend="OpeningAMailboxTA"></Para>
</ListItem>
<ListItem Id="HMLR.TSKS.item.6">
<Para><XRef Linkend="CloseMailboxTA"></Para>
</ListItem>
</ItemizedList>
</Step>
</Procedure>
<Procedure>
<Title>Composing, Addressing, and Sending Mail Messages</Title>
<Step>
<ItemizedList Mark="&bull;" Role="tight">
<ListItem Id="HMLR.TSKS.item.7">
<Para><XRef Linkend="ComposingMessagesTA"></Para>
</ListItem>
<ListItem Id="HMLR.TSKS.item.8">
<Para><XRef Linkend="ReplyingMessagesTA"></Para>
</ListItem>
<ListItem Id="HMLR.TSKS.item.9">
<Para><XRef Linkend="ForwardingMessagesTA"></Para>
</ListItem>
<ListItem Id="HMLR.TSKS.item.10">
<Para><XRef Linkend="IncludeAllTA"></Para>
</ListItem>
<ListItem Id="HMLR.TSKS.item.11">
<Para><XRef Linkend="IncludeTextTA"></Para>
</ListItem>
<ListItem Id="HMLR.TSKS.item.12">
<Para><XRef Linkend="AutomaticSendMailTA"></Para>
</ListItem>
</ItemizedList>
</Step>
</Procedure>
<Procedure>
<Title>Printing Mail Messages</Title>
<Step>
<ItemizedList Mark="&bull;" Role="tight">
<ListItem Id="HMLR.TSKS.item.13">
<Para><XRef Linkend="PrintingMessagesTA"></Para>
</ListItem>
</ItemizedList>
</Step>
</Procedure>
<Procedure>
<Title>Attachments</Title>
<Step>
<ItemizedList Mark="&bull;" Role="tight">
<ListItem Id="HMLR.TSKS.item.14">
<Para><XRef Linkend="OpenAttachmentsTA"></Para>
</ListItem>
<ListItem Id="HMLR.TSKS.item.15">
<Para><XRef Linkend="SendingAttachmentsTA"></Para>
</ListItem>
<ListItem Id="HMLR.TSKS.item.16">
<Para><XRef Linkend="MovingAttachmentsTA"></Para>
</ListItem>
<ListItem Id="HMLR.TSKS.item.17">
<Para><XRef Linkend="AttachPrintTA"></Para>
</ListItem>
</ItemizedList>
</Step>
</Procedure>
<Procedure>
<Title>Organizing Your Mail</Title>
<Step>
<ItemizedList Mark="&bull;" Role="tight">
<ListItem Id="HMLR.TSKS.item.18">
<Para><XRef Linkend="CreatingMailboxsTA"></Para>
</ListItem>
<ListItem Id="HMLR.TSKS.item.19">
<Para><XRef Linkend="FilingMessagesTA"></Para>
</ListItem>
<ListItem Id="HMLR.TSKS.item.20">
<Para><XRef Linkend="DeleteAMessageTA"></Para>
</ListItem>
<ListItem Id="HMLR.TSKS.item.21">
<Para><XRef Linkend="UndeletingMessageTA"></Para>
</ListItem>
<ListItem Id="HMLR.TSKS.item.22">
<Para><XRef Linkend="EmptyingMailboxTA"></Para>
</ListItem>
</ItemizedList>
</Step>
</Procedure>
<Procedure>
<Title>Editing Messages Sent to You</Title>
<Step>
<ItemizedList Mark="&bull;" Role="tight">
<ListItem Id="HMLR.TSKS.item.23">
<Para><XRef Linkend="EditExistingTA"></Para>
</ListItem>
<ListItem Id="HMLR.TSKS.item.24">
<Para><XRef Linkend="FindTextTA"></Para>
</ListItem>
<ListItem Id="HMLR.TSKS.item.25">
<Para><XRef Linkend="SpellCheckTA"></Para>
</ListItem>
</ItemizedList>
</Step>
</Procedure>
<Procedure>
<Title>Customizing Your Mail</Title>
<Step>
<ItemizedList Mark="&bull;" Role="tight">
<ListItem Id="HMLR.TSKS.item.26">
<Para><XRef Linkend="SettingPropertiesTA"></Para>
</ListItem>
<ListItem Id="HMLR.TSKS.item.27">
<Para><XRef Linkend="MailDragAndDropTA"></Para>
</ListItem>
<ListItem Id="HMLR.TSKS.item.28">
<Para><XRef Linkend="CreateAliasTA"></Para>
</ListItem>
<ListItem Id="HMLR.TSKS.item.29">
<Para><XRef Linkend="MailTemplatesTA"></Para>
</ListItem>
<ListItem Id="HMLR.TSKS.item.30">
<Para><XRef Linkend="SendFormatTA"></Para>
</ListItem>
</ItemizedList>
</Step>
</Procedure>
<Sect1 Id="ReadAMessageTA">
<Title>To Read a Mail Message</Title>
<IndexTerm>
<Primary>reading messages</Primary>
</IndexTerm>
<IndexTerm>
<Primary>messages, reading</Primary>
</IndexTerm>
<ItemizedList Mark="&bull;">
<ListItem Id="HMLR.TSKS.item.31">
<Para>Select the message to be viewed from the Message Header list.
The text of the message appears in the Message View.
</Para>
<Para><Emphasis>Or,</Emphasis>
</Para>
</ListItem>
<ListItem Id="HMLR.TSKS.item.32">
<Para>Double-click on the message to open it into a separate window.</Para>
<Para>The message remains in the separate window
even when you select another message in your Inbox. The Edit and
Attachments menus become available.
</Para>
</ListItem>
</ItemizedList>
<Procedure>
<Title>See Also</Title>
<Step>
<ItemizedList Mark="&bull;" Role="tight">
<ListItem Id="HMLR.TSKS.item.33">
<Para><XRef Linkend="MEditMenu"></Para>
</ListItem>
<ListItem Id="HMLR.TSKS.item.34">
<Para><XRef Linkend="MAttachMenu"></Para>
</ListItem>
</ItemizedList>
</Step>
</Procedure>
</Sect1>
<Sect1 Id="SortAMessageTA">
<Title>To Sort Mail Messages</Title>
<IndexTerm>
<Primary>sorting messages</Primary>
</IndexTerm>
<IndexTerm>
<Primary>messages, sorting</Primary>
</IndexTerm>
<ItemizedList Mark="&bull;">
<ListItem Id="HMLR.TSKS.item.35">
<Para>From the View menu, choose a sort type:
</Para>
</ListItem>
</ItemizedList>
<VariableList>
<VarListEntry>
<Term><Emphasis Role="heading">Use</Emphasis></Term>
<ListItem>
<Para><Emphasis Role="heading">To</Emphasis></Para>
</ListItem>
</VarListEntry>
<VarListEntry>
<Term>Date/Time</Term>
<ListItem>
<Para>Sorts messages in order of most recent at the bottom of the mailbox</Para>
</ListItem>
</VarListEntry>
<VarListEntry>
<Term>Sender</Term>
<ListItem>
<Para>Groups messages by a particular sender</Para>
</ListItem>
</VarListEntry>
<VarListEntry>
<Term>Subject</Term>
<ListItem>
<Para>Groups messages together on the same subject</Para>
</ListItem>
</VarListEntry>
<VarListEntry>
<Term>Size</Term>
<ListItem>
<Para>Groups messages from smallest to largest</Para>
</ListItem>
</VarListEntry>
<VarListEntry>
<Term>Status</Term>
<ListItem>
<Para>Groups messages together by read, unread, and new (useful
if you read your mail in non-sequential order)
</Para>
</ListItem>
</VarListEntry>
</VariableList>
<Para>The message headers are rearranged and redisplayed in the mailbox
in the new order.</Para>
</Sect1>
<Sect1 Id="FindingMessagesTA">
<Title>To Find a Mail Message</Title>
<IndexTerm>
<Primary>finding messages</Primary>
</IndexTerm>
<IndexTerm>
<Primary>messages, finding</Primary>
</IndexTerm>
<OrderedList Role="tight">
<ListItem Id="HMLR.TSKS.item.36">
<Para>Choose Find from the Message menu.
&newline;The Find dialog box appears.
</Para>
</ListItem>
<ListItem Id="HMLR.TSKS.item.37">
<Para>Type the text you want to search on in the appropriate
field.
You can search for a match on the To, From, Subject, and Cc fields.
</Para>
</ListItem>
<ListItem Id="HMLR.TSKS.item.38">
<Para>Select Forward or Backward to set the search direction
in the mailbox.
</Para>
</ListItem>
<ListItem Id="HMLR.TSKS.item.39">
<Para>Click Find to select the first message found.
If you think there may be several messages, click Select All
to mark (by selection) each matching message.
</Para>
</ListItem>
</OrderedList>
<Note>
<Para>You can remove all the text in the Find fields at any
time by clicking Clear.
</Para>
</Note>
</Sect1>
<Sect1 Id="SavingMessagesTA">
<Title>To Save a Message as Text</Title>
<IndexTerm>
<Primary>messages, saving as text</Primary>
</IndexTerm>
<IndexTerm>
<Primary>saving messages as text</Primary>
</IndexTerm>
<OrderedList Role="tight">
<ListItem Id="HMLR.TSKS.item.40">
<Para>Select one or multiple messages.
</Para>
<Para>To select multiple messages, either choose Select All from the
Message menu or click and drag the mouse over multiple consecutive
message headers.
</Para>
</ListItem>
<ListItem Id="HMLR.TSKS.item.41">
<Para>Choose Save As Text from the Message menu.
</Para>
</ListItem>
<ListItem Id="HMLR.TSKS.item.42">
<Para>Type a file name and location for your message.
</Para>
</ListItem>
<ListItem Id="HMLR.TSKS.item.43">
<Para>Click Save.
</Para>
</ListItem>
</OrderedList>
<Para>Mailer saves your message in the specified location.</Para>
<Procedure>
<Title>See Also</Title>
<Step>
<ItemizedList Mark="&bull;" Role="tight">
<ListItem Id="HMLR.TSKS.item.44">
<Para><XRef Linkend="MovingAttachmentsTA"></Para>
</ListItem>
<ListItem Id="HMLR.TSKS.item.45">
<Para><XRef Linkend="FilingMessagesTA"></Para>
</ListItem>
<ListItem Id="HMLR.TSKS.item.46">
<Para><XRef Linkend="MMsgMenu"></Para>
</ListItem>
</ItemizedList>
</Step>
</Procedure>
</Sect1>
<Sect1 Id="OpeningAMailboxTA">
<Title>To Open a Mailbox</Title>
<IndexTerm>
<Primary>opening a mailbox</Primary>
</IndexTerm>
<IndexTerm>
<Primary>mailbox, opening</Primary>
</IndexTerm>
<OrderedList Role="tight">
<ListItem Id="HMLR.TSKS.item.47">
<Para>Choose Open from the Mailbox menu.
</Para>
</ListItem>
<ListItem Id="HMLR.TSKS.item.48">
<Para>Locate and select the mailbox you want to open.
</Para>
</ListItem>
<ListItem Id="HMLR.TSKS.item.49">
<Para>Click Open.
</Para>
</ListItem>
</OrderedList>
<Procedure>
<Title>See Also</Title>
<Step>
<ItemizedList Mark="&bull;" Role="tight">
<ListItem Id="HMLR.TSKS.item.50">
<Para><XRef Linkend="CreatingMailboxsTA"></Para>
</ListItem>
<ListItem Id="HMLR.TSKS.item.51">
<Para><XRef Linkend="MFileSelection"></Para>
</ListItem>
</ItemizedList>
</Step>
</Procedure>
</Sect1>
<Sect1 Id="CloseMailboxTA">
<Title>To Close Your Mailbox</Title>
<IndexTerm>
<Primary>closing a mailbox</Primary>
</IndexTerm>
<IndexTerm>
<Primary>mailbox, closing</Primary>
</IndexTerm>
<ItemizedList Mark="&bull;">
<ListItem Id="HMLR.TSKS.item.52">
<Para>Choose Close from the Mailbox menu or Window menu.
</Para>
</ListItem>
</ItemizedList>
<Procedure>
<Title>See Also</Title>
<Step>
<ItemizedList Mark="&bull;" Role="tight">
<ListItem Id="HMLR.TSKS.item.53">
<Para><XRef Linkend="CreatingMailboxsTA">
</Para>
</ListItem>
<ListItem Id="HMLR.TSKS.item.54">
<Para><XRef Linkend="OpeningAMailboxTA">
</Para>
</ListItem>
<ListItem Id="HMLR.TSKS.item.55">
<Para><XRef Linkend="MMailboxMenu"></Para>
</ListItem>
</ItemizedList>
</Step>
</Procedure>
</Sect1>
<Sect1 Id="ComposingMessagesTA">
<Title>To Compose, Address, and Send a Message</Title>
<IndexTerm>
<Primary>creating messages</Primary>
</IndexTerm>
<IndexTerm>
<Primary>messages, creating</Primary>
</IndexTerm>
<IndexTerm>
<Primary>composing messages</Primary>
</IndexTerm>
<IndexTerm>
<Primary>messages, composing</Primary>
</IndexTerm>
<IndexTerm>
<Primary>addressing messages</Primary>
</IndexTerm>
<IndexTerm>
<Primary>messages, addressing</Primary>
</IndexTerm>
<IndexTerm>
<Primary>sending messages</Primary>
</IndexTerm>
<IndexTerm>
<Primary>messages, sending</Primary>
</IndexTerm>
<OrderedList Role="tight">
<ListItem Id="HMLR.TSKS.item.56">
<Para>Choose New Message from the Compose menu.
</Para>
<Para>The (New Message) Compose window appears.
</Para>
</ListItem>
<ListItem Id="HMLR.TSKS.item.57">
<Para>Type the email addresses of the people to whom you want to send the
message in the To field.
</Para>
<Para>You can send a message to a single user, multiple users, or
an <GlossTerm>alias</GlossTerm>.
</Para>
</ListItem>
<ListItem Id="HMLR.TSKS.item.58">
<Para>Type the topic or title of the message in the Subject field.
</Para>
</ListItem>
<ListItem Id="HMLR.TSKS.item.59">
<Para>Optional: Type the email addresses of the people whom you want to
be carbon copy recipients of the messages in the Cc field.
</Para>
</ListItem>
<ListItem Id="HMLR.TSKS.item.60">
<Para>Type the message text in the text area.
</Para>
</ListItem>
<ListItem Id="HMLR.TSKS.item.61">
<Para>Optional: To format the text with a 72-character right
margin, select the text and choose Word Wrap from the Compose
Edit menu.
For information on editing functions, refer to
<XRef Linkend="MComposeEditMenu">, or <XRef Linkend="MComposeFormatMenu">.
</Para>
</ListItem>
<ListItem Id="HMLR.TSKS.item.62">
<Para>Optional: Add files to the message, if desired.
</Para>
<Para>To find out how to add an attachment, see <XRef Linkend="SendingAttachmentsTA">.
</Para>
</ListItem>
<ListItem Id="HMLR.TSKS.item.63">
<Para>Click the Send button or choose Send from the Compose File menu.
</Para>
<Para>The Compose window closes and the message is sent.
</Para>
</ListItem>
</OrderedList>
<Note>
<Para>Clicking Close removes the Compose window and discards
your message. Be sure to save any text you might want later
before closing the Compose window.
</Para>
</Note>
<Procedure>
<Title>See Also</Title>
<Step>
<ItemizedList Mark="&bull;" Role="tight">
<ListItem Id="HMLR.TSKS.item.64">
<Para><XRef Linkend="MailAliasOptions"></Para>
</ListItem>
<ListItem Id="HMLR.TSKS.item.65">
<Para><XRef Linkend="ComposeWindowOptions"></Para>
</ListItem>
<ListItem Id="HMLR.TSKS.item.66">
<Para><XRef Linkend="MEmailAddresses"></Para>
</ListItem>
<ListItem Id="HMLR.TSKS.item.67">
<Para><XRef Linkend="MComposeEditMenu"></Para>
</ListItem>
<ListItem Id="HMLR.TSKS.item.68">
<Para><XRef Linkend="MComposeFormatMenu"></Para>
</ListItem>
</ItemizedList>
</Step>
</Procedure>
</Sect1>
<Sect1 Id="ReplyingMessagesTA">
<Title>To Reply to a Message</Title>
<IndexTerm>
<Primary>replying to messages</Primary>
</IndexTerm>
<IndexTerm>
<Primary>messages, replying to</Primary>
</IndexTerm>
<IndexTerm>
<Primary>answering messages</Primary>
</IndexTerm>
<IndexTerm>
<Primary>messages, answering</Primary>
</IndexTerm>
<OrderedList Role="tight">
<ListItem Id="HMLR.TSKS.item.69">
<Para>Select the message to which you want to reply.
</Para>
</ListItem>
<ListItem Id="HMLR.TSKS.item.70">
<Para>Determine the scope of the reply.</Para>
<ItemizedList Mark="&bull;" Role="tight">
<ListItem Id="HMLR.TSKS.item.71">
<Para>To reply to the sender, click Reply to Sender or choose
Reply to Sender from the Compose menu.
</Para>
</ListItem>
<ListItem Id="HMLR.TSKS.item.72">
<Para>To reply to the sender and all the recipients of the message,
choose Reply to All from the Compose menu.
</Para>
</ListItem>
<ListItem Id="HMLR.TSKS.item.73">
<Para>To reply to the sender and all the recipients of the message
and include a copy of the message, choose Reply to All, Include
from the Compose menu.
</Para>
</ListItem>
<ListItem Id="HMLR.TSKS.item.74">
<Para>Type the text of the reply.
</Para>
</ListItem>
<ListItem Id="HMLR.TSKS.item.75">
<Para>Click the Send button or choose Send from the Compose File menu.
</Para>
</ListItem>
</ItemizedList>
<Para>The Compose window closes and the message is sent.
</Para>
</ListItem>
</OrderedList>
<!--
<p>To close the Compose window without sending the message, click Close.
If you have text in the Compose window, you will be asked to 
confirm that you want to discard the message.  Click OK to discard
the message, or Cancel to close the confirmation dialog box and retain
the Compose window.
-->
<Procedure>
<Title>See Also</Title>
<Step>
<ItemizedList Mark="&bull;" Role="tight">
<ListItem Id="HMLR.TSKS.item.76">
<Para><XRef Linkend="ComposingMessagesTA"></Para>
</ListItem>
<ListItem Id="HMLR.TSKS.item.77">
<Para><XRef Linkend="MComposeWindow"></Para>
</ListItem>
<ListItem Id="HMLR.TSKS.item.78">
<Para><XRef Linkend="ForwardingMessagesTA"></Para>
</ListItem>
</ItemizedList>
</Step>
</Procedure>
</Sect1>
<Sect1 Id="ForwardingMessagesTA">
<Title>To Forward a Message</Title>
<IndexTerm>
<Primary>forwarding messages</Primary>
</IndexTerm>
<IndexTerm>
<Primary>messages, forwarding</Primary>
</IndexTerm>
<IndexTerm>
<Primary>forwarding attachments</Primary>
</IndexTerm>
<IndexTerm>
<Primary>attachments, forwarding</Primary>
</IndexTerm>
<OrderedList Role="tight">
<ListItem Id="HMLR.TSKS.item.79">
<Para>Select or open the message you want to forward.
</Para>
</ListItem>
<ListItem Id="HMLR.TSKS.item.80">
<Para>Choose Forward Message from the Compose menu.
</Para>
<Para>You see the text of the message to be forwarded within a new message.
If the message had attachments, you see them as well.
<!--<item>Optional: To save attachments before forwarding the message,
select the attachment and choose Save As from the Attachments menu. --></Para>
</ListItem>
<ListItem Id="HMLR.TSKS.item.81">
<Para>Optional: You can remove any attachments you do not want
to forward by selecting them and choosing Delete from the Attachments
menu.
</Para>
</ListItem>
<ListItem Id="HMLR.TSKS.item.82">
<Para>Type the addresses of the people to whom you want to forward the
message in the To or Cc fields.
</Para>
</ListItem>
<ListItem Id="HMLR.TSKS.item.83">
<Para>Add any additional text and click Send.
</Para>
</ListItem>
</OrderedList>
<Procedure>
<Title>See Also</Title>
<Step>
<ItemizedList Mark="&bull;" Role="tight">
<ListItem Id="HMLR.TSKS.item.84">
<Para><XRef Linkend="ComposingMessagesTA"></Para>
</ListItem>
<ListItem Id="HMLR.TSKS.item.85">
<Para><XRef Linkend="MComposeWindow">
</Para>
</ListItem>
<ListItem Id="HMLR.TSKS.item.86">
<Para><XRef Linkend="ForwardingMessagesTA">
</Para>
</ListItem>
</ItemizedList>
</Step>
</Procedure>
</Sect1>
<Sect1 Id="IncludeAllTA">
<Title>To Include Multiple Messages into a New Message</Title>
<IndexTerm>
<Primary>including messages in other messages</Primary>
</IndexTerm>
<IndexTerm>
<Primary>messages, including</Primary>
</IndexTerm>
<OrderedList Role="tight">
<ListItem Id="HMLR.TSKS.item.87">
<Para>From the Message Header list, select the email messages to
be included in your new message.</Para>
</ListItem>
<ListItem Id="HMLR.TSKS.item.88">
<Para>Choose New, Include All from the Compose menu.</Para>
</ListItem>
<ListItem Id="HMLR.TSKS.item.89">
<Para>Compose and send your message as usual.
</Para>
</ListItem>
</OrderedList>
<Procedure>
<Title>See Also</Title>
<Step>
<ItemizedList Mark="&bull;" Role="tight">
<ListItem Id="HMLR.TSKS.item.90">
<Para><XRef Linkend="ComposingMessagesTA"></Para>
</ListItem>
<ListItem Id="HMLR.TSKS.item.91">
<Para><XRef Linkend="IncludeTextTA"></Para>
</ListItem>
</ItemizedList>
</Step>
</Procedure>
</Sect1>
<Sect1 Id="IncludeTextTA">
<Title>To Include a Text File in a Mail Message</Title>
<IndexTerm>
<Primary>including text files in messages</Primary>
</IndexTerm>
<IndexTerm>
<Primary>messages, including text files in</Primary>
</IndexTerm>
<OrderedList Role="tight">
<ListItem Id="HMLR.TSKS.item.92">
<Para>Choose New Message from the Compose menu.
</Para>
</ListItem>
<ListItem Id="HMLR.TSKS.item.93">
<Para>Choose Include from the File menu in the Compose window.
</Para>
<Para>The Include dialog box appears.
</Para>
</ListItem>
<ListItem Id="HMLR.TSKS.item.94">
<Para>Select the text file to be included in your
email message, or type its path.
</Para>
</ListItem>
<ListItem Id="HMLR.TSKS.item.95">
<Para>Click OK.
</Para>
<Para>The file is included in the text area of the message.
</Para>
</ListItem>
<ListItem Id="HMLR.TSKS.item.96">
<Para>Compose and send your message as usual.
</Para>
</ListItem>
</OrderedList>
<Procedure>
<Title>See Also</Title>
<Step>
<ItemizedList Mark="&bull;" Role="tight">
<ListItem Id="HMLR.TSKS.item.97">
<Para><XRef Linkend="MComposeFileMenu"></Para>
</ListItem>
<ListItem Id="HMLR.TSKS.item.98">
<Para><XRef Linkend="ComposingMessagesTA"></Para>
</ListItem>
<ListItem Id="HMLR.TSKS.item.99">
<Para><XRef Linkend="IncludeAllTA"></Para>
</ListItem>
</ItemizedList>
</Step>
</Procedure>
</Sect1>
<Sect1 Id="AutomaticSendMailTA">
<Title>To Send an Automatic Message (Vacation Mail)</Title>
<IndexTerm>
<Primary>vacation mail</Primary>
</IndexTerm>
<IndexTerm>
<Primary>messages, sending vacation mail</Primary>
</IndexTerm>
<IndexTerm>
<Primary>sending automatic messages</Primary>
</IndexTerm>
<IndexTerm>
<Primary>messages, sending automatic</Primary>
</IndexTerm>
<OrderedList Role="tight">
<ListItem Id="HMLR.TSKS.item.100">
<Para>Choose Mail Options from the Mailbox menu.
</Para>
<Para>The Mail Options dialog box appears.
</Para>
</ListItem>
<ListItem Id="HMLR.TSKS.item.101">
<Para>Select Vacation from the Category menu.
</Para>
</ListItem>
<ListItem Id="HMLR.TSKS.item.102">
<Para>Select On.
</Para>
</ListItem>
<ListItem Id="HMLR.TSKS.item.103">
<Para>Type a subject and message for your vacation message and
click OK or Apply.
</Para>
<Para>Your vacation message takes effect the next time
someone sends you a message.
</Para>
</ListItem>
</OrderedList>
</Sect1>
<Sect1 Id="PrintingMessagesTA">
<Title>To Print Mail Messages within Mailer</Title>
<IndexTerm><Primary>printing messages</Primary></IndexTerm>
<IndexTerm><Primary>messages, printing</Primary></IndexTerm>
<Para>You can print a message using the default options or
you can set different print options.
</Para>
<Procedure>
<Title>To Print a Message with the Default Options</Title>
<IndexTerm>
<Primary>printing messages, using default options</Primary>
</IndexTerm>
<IndexTerm>
<Primary>messages, printing using default options</Primary>
</IndexTerm>
<Step>
<OrderedList Role="tight">
<ListItem Id="HMLR.TSKS.item.104">
<Para>Select the message to be printed in the Message Header list.
</Para>
</ListItem>
<ListItem Id="HMLR.TSKS.item.105">
<Para>Click the Print button.
</Para>
</ListItem>
</OrderedList>
</Step>
</Procedure>
<Procedure>
<Title>To Print a Message with Specific Options</Title>
<IndexTerm>
<Primary>printing messages, using specific options</Primary></IndexTerm>
<IndexTerm><Primary>messages, printing using specific options</Primary></IndexTerm>
<Step>
<OrderedList Role="tight">
<ListItem Id="HMLR.TSKS.item.106">
<Para>Select the message to be printed in the Message Header list.</Para>
<para>Shift+Click enables you to select several messages in a row by moving
the highlight up or down the message header list. Control+Click enables you
to select discontiguous messages one at a time from the list.
</para>
</ListItem>
<ListItem Id="HMLR.TSKS.item.107">
<Para>
Choose Print... from the Message menu or press Control+P.
</Para>
<para>
The Print dialog box appears.
</para>
<graphic entityref="MailerPrintDialogBox" Id="HMLR.TASKS.fig.1"></Graphic>
<itemizedlist remap="Bullet2"><listitem><para>To select a different printer,
type the new printer name in the Printer Name field.</para>
</listitem>
<listitem>
<para>
To output multiple copies, type
the number of copies in the Copies field.
</para>
</listitem>
<listitem><para>To print to a file, click the Print to File checkbox
and type the path and filename for the file.
</para>
</listitem>
<listitem><para>To submit multiple messages as individual print
jobs, click the Print Separately checkbox.
</para>
</listitem>
<listitem><para>To have long lines wrap to fit the page size,
click the Use Word Wrap checkbox.
</para>
</listitem>
</itemizedlist>
</listitem>
<listitem>
<para>
To set additional options, click the More... button.
The Mailer - Mail Options dialog box appears so
you can set additional options for headers and footers, margins,
printed message headers, and the multiple message separator.
See <XRef Linkend="MailPrintOptions">.
</para>
<para>
When finished setting the Print Options, click OK to establish your
choices as the new defaults and return to the Print dialog box. When you
print with default options, your new settings will be used.
Apply sets the new defaults, but remains in this dialog box.
Reset restores the options to their previous settings. Cancel cancels
any changes since the last Apply and returns you to the Print dialog box.
</para>
</listitem>
<listitem>
<para>
To set printer-specific options, click the Setup... button on the Print dialog box.
The Print Setup window appears. From this window, you can
examine printer information and define both Printer and Job options.
See
<olink type="Jump" LocalInfo="PrnSetup PrintSetupRef">Print Setup
Window</OLink> for more information.
</para>
<para>
When finished with the Print Setup window, click OK to set your changes
and return to the Print dialog box.
</para>
</listitem>
<listitem>
<para>To send the selected message(s) to the printer from the
Print dialog box, click Print.</para>
</listitem>
</orderedlist>
</Step>
</Procedure>
</Sect1>
<Sect1 Id="OpenAttachmentsTA">
<Title>To View an Attachment</Title>
<IndexTerm>
<Primary>attachments, viewing</Primary>
</IndexTerm>
<IndexTerm>
<Primary>viewing attachments</Primary>
</IndexTerm>
<OrderedList Role="tight">
<ListItem Id="HMLR.TSKS.item.115">
<Para>Select the attachment icon in the attachment list.
</Para>
</ListItem>
<ListItem Id="HMLR.TSKS.item.116">
<Para>Choose Open from the Attachments menu.</Para>
<Note>
<Para>If you do not see Open on the Attachments menu, you cannot
open the attachment.
</Para>
</Note>
<Para><Emphasis>Or</Emphasis>
</Para>
</ListItem>
<ListItem Id="HMLR.TSKS.item.117">
<Para>Double-click the attachment icon.
</Para>
</ListItem>
</OrderedList>
</Sect1>
<Sect1 Id="SendingAttachmentsTA">
<Title>To Add an Attachment</Title>
<IndexTerm>
<Primary>attachments, sending</Primary>
</IndexTerm>
<IndexTerm>
<Primary>sending attachments</Primary>
</IndexTerm>
<IndexTerm>
<Primary>attachments, adding</Primary>
</IndexTerm>
<IndexTerm>
<Primary>adding attachments</Primary>
</IndexTerm>
<OrderedList Role="tight">
<ListItem Id="HMLR.TSKS.item.118">
<Para>Compose your email message.
</Para>
</ListItem>
<ListItem Id="HMLR.TSKS.item.119">
<Para>Choose Add File from the Attachments Menu.
</Para>
<Para>The Mailer Add dialog box appears.
</Para>
</ListItem>
<ListItem Id="HMLR.TSKS.item.120">
<Para>Select a file to attach and click Add.
</Para>
<Para>The attachment is added to the attachment list in the lower
portion of the Compose window.
</Para>
</ListItem>
</OrderedList>
<Procedure>
<Title>See Also</Title>
<Step>
<ItemizedList Mark="&bull;" Role="tight">
<ListItem Id="HMLR.TSKS.item.121">
<Para><XRef Linkend="ComposingMessagesTA"></Para>
</ListItem>
<ListItem Id="HMLR.TSKS.item.122">
<Para><XRef Linkend="MFileSelection"></Para>
</ListItem>
</ItemizedList>
</Step>
</Procedure>
</Sect1>
<Sect1 Id="MovingAttachmentsTA">
<Title>To Save an Attachment</Title>
<IndexTerm>
<Primary>attachments, saving</Primary>
</IndexTerm>
<IndexTerm>
<Primary>saving attachments</Primary>
</IndexTerm>
<IndexTerm>
<Primary>attachments, moving</Primary>
</IndexTerm>
<IndexTerm>
<Primary>moving attachments</Primary>
</IndexTerm>
<OrderedList Role="tight">
<ListItem Id="HMLR.TSKS.item.123">
<Para>Select the attachment you want to save.
</Para>
</ListItem>
<ListItem Id="HMLR.TSKS.item.124">
<Para>Select Save As from the Attachments menu.
</Para>
</ListItem>
<ListItem Id="HMLR.TSKS.item.125">
<Para>Type a new name for the file.
</Para>
</ListItem>
<ListItem Id="HMLR.TSKS.item.126">
<Para>Select a place in your file system to save the attachment
and click Save.
</Para>
<Para>The file is saved to the selected location.
</Para>
</ListItem>
</OrderedList>
<Note>
<Para>You can also drag and drop an attachment to File Manager.
See <OLink Type="JumpNewView" LocalInfo="Filemgr ToDropAnObjectTA">To Drag and Drop a File or Folder</OLink> in the File Manager help
volume for more information.
</Para>
</Note>
<Procedure>
<Title>See Also</Title>
<Step>
<ItemizedList Mark="&bull;" Role="tight">
<ListItem Id="HMLR.TSKS.item.127">
<Para><XRef Linkend="MFileSelection"></Para>
</ListItem>
</ItemizedList>
</Step>
</Procedure>
</Sect1>
<Sect1 Id="AttachPrintTA">
<Title>To Print an Attachment</Title>
<IndexTerm>
<Primary>attachments, printing</Primary>
</IndexTerm>
<IndexTerm>
<Primary>printing attachments</Primary>
</IndexTerm>
<Para>If your system does not provide the ability to print attachments,
the Print menu item will not be available.
</Para>
<OrderedList Role="tight">
<ListItem Id="HMLR.TSKS.item.128">
<Para>Select the attachment.
</Para>
</ListItem>
<ListItem Id="HMLR.TSKS.item.129">
<Para>Choose Print from the Attachments menu.
</Para>
</ListItem>
</OrderedList>
</Sect1>
<Sect1 Id="CreatingMailboxsTA">
<Title>To Create a Mailbox</Title>
<IndexTerm>
<Primary>mailboxes, creating</Primary>
</IndexTerm>
<IndexTerm>
<Primary>creating mailboxes</Primary>
</IndexTerm>
<OrderedList Role="tight">
<ListItem Id="HMLR.TSKS.item.130">
<Para>Choose New from the Mailbox menu.
</Para>
</ListItem>
<ListItem Id="HMLR.TSKS.item.131">
<Para>Type the mailbox name and location in your file system.
</Para>
</ListItem>
<ListItem Id="HMLR.TSKS.item.132">
<Para>Click New.
</Para>
<Para>The new mailbox is created and opened.
</Para>
</ListItem>
</OrderedList>
<Procedure>
<Title>See Also</Title>
<Step>
<ItemizedList Mark="&bull;" Role="tight">
<ListItem Id="HMLR.TSKS.item.133">
<Para><XRef Linkend="MFileSelection"></Para>
</ListItem>
<ListItem Id="HMLR.TSKS.item.134">
<Para><XRef Linkend="OpeningAMailboxTA"></Para>
</ListItem>
<ListItem Id="HMLR.TSKS.item.135">
<Para><XRef Linkend="CloseMailboxTA"></Para>
</ListItem>
<ListItem Id="HMLR.TSKS.item.136">
<Para><XRef Linkend="FilingMessagesTA"></Para>
</ListItem>
</ItemizedList>
</Step>
</Procedure>
</Sect1>
<Sect1 Id="FilingMessagesTA">
<Title>To File a Message in Other Mailboxes</Title>
<IndexTerm>
<Primary>mailboxes, filing a message in other</Primary>
</IndexTerm>
<IndexTerm>
<Primary>filing a message in other mailboxes</Primary>
</IndexTerm>
<IndexTerm>
<Primary>messages, filing in other mailboxes</Primary>
</IndexTerm>
<Para>Once you have created a mailbox other than your Inbox, you
can file messages in it. You may want to establish mailboxes
for different projects or different email lists you receive.
There are several ways to file messages in other mailboxes:
</Para>
<ItemizedList Mark="&bull;">
<ListItem Id="HMLR.TSKS.item.137">
<Para>Choosing Other Mailboxes from the Move menu (or the Copy To
submenu of the Message menu) and indicating the mailbox within
your file system.</Para>
</ListItem>
<ListItem Id="HMLR.TSKS.item.138">
<Para>Adding to your Move menu (or the Copy To submenu of the
Message menu) mailboxes in which you frequently file messages.
For information on adding mailboxes to your Move menu, refer
to the <XRef Linkend="MessageFilingOptions">.</Para>
</ListItem>
<ListItem Id="HMLR.TSKS.item.139">
<Para>Setting your Move menu to display the most recently visited mailboxes.
For information on this option, refer to the <XRef Linkend="MessageFilingOptions">.</Para>
</ListItem>
<ListItem Id="HMLR.TSKS.item.140">
<Para>Dragging and dropping messages to other mailboxes.
See <XRef Linkend="DragAndMessageTA"> for more information.
</Para>
</ListItem>
</ItemizedList>
<Procedure>
<Title>See Also</Title>
<Step>
<ItemizedList Mark="&bull;" Role="tight">
<ListItem Id="HMLR.TSKS.item.141">
<Para><XRef Linkend="CreatingMailboxsTA"></Para>
</ListItem>
<ListItem Id="HMLR.TSKS.item.142">
<Para><XRef Linkend="SavingMessagesTA"></Para>
</ListItem>
<ListItem Id="HMLR.TSKS.item.143">
<Para><XRef Linkend="OpeningAMailboxTA"></Para>
</ListItem>
<ListItem Id="HMLR.TSKS.item.144">
<Para><XRef Linkend="CloseMailboxTA">
</Para>
</ListItem>
</ItemizedList>
</Step>
</Procedure>
</Sect1>
<Sect1 Id="DeleteAMessageTA">
<Title>To Delete a Mail Message</Title>
<IndexTerm>
<Primary>messages, deleting</Primary>
</IndexTerm>
<IndexTerm>
<Primary>deleting messages</Primary>
</IndexTerm>
<ItemizedList Mark="&bull;" Role="tight">
<ListItem Id="HMLR.TSKS.item.145">
<Para>Select the message you want to delete.
</Para>
</ListItem>
<ListItem Id="HMLR.TSKS.item.146">
<Para>Choose Delete from the Message menu, or click the Delete button.
</Para>
<Para>The message and attachments (if any) are deleted from the list.
</Para>
</ListItem>
</ItemizedList>
<Note>
<Para>Once a message has been deleted, you can get it back unless you made
your deletions permanent by choosing Destroy Deleted Messages from the
Mailbox menu.
For information on destroying deleted messages, refer to the
<XRef Linkend="MMailboxMenu">.
</Para>
</Note>
<Procedure>
<Title>See Also</Title>
<Step>
<ItemizedList Mark="&bull;" Role="tight">
<ListItem Id="HMLR.TSKS.item.147">
<Para><XRef Linkend="MovingAttachmentsTA"></Para>
</ListItem>
</ItemizedList>
</Step>
</Procedure>
</Sect1>
<Sect1 Id="UndeletingMessageTA">
<Title>To Undelete a Mail Message</Title>
<IndexTerm>
<Primary>messages, undeleting</Primary>
</IndexTerm>
<IndexTerm>
<Primary>undeleting messages</Primary>
</IndexTerm>
<IndexTerm>
<Primary>messages, recovering deleted</Primary>
</IndexTerm>
<IndexTerm>
<Primary>recovering deleted messages</Primary>
</IndexTerm>
<Para>If you accidentally delete a message you would
like to keep, you can undelete it.
</Para>
<ItemizedList Mark="&bull;">
<ListItem Id="HMLR.TSKS.item.148">
<Para>
To restore a message you just deleted, choose Undelete Last from the
Message menu. Repeatedly selecting Undelete Last will undelete
additional messages, in reverse order to the order in which they were
deleted.
</Para>
</ListItem>
<ListItem Id="HMLR.TSKS.item.149">
<Para>To restore an earlier message, choose Undelete from List
from the Message menu, select one or more messages from the
list of deleted messages, and click Undelete.
</Para>
</ListItem>
</ItemizedList>
<Note>
<Para>Make the deletions in the list permanent by choosing Destroy Deleted Messages
from the Mailbox menu.
For information on destroying deleted messages, refer to the <XRef Linkend="MMailboxMenu">.
</Para>
</Note>
<Procedure>
<Title>See Also</Title>
<Step>
<ItemizedList Mark="&bull;" Role="tight">
<ListItem Id="HMLR.TSKS.item.150">
<Para><XRef Linkend="DeleteAMessageTA"></Para>
</ListItem>
<ListItem Id="HMLR.TSKS.item.151">
<Para><XRef Linkend="MMailboxMenu"></Para>
</ListItem>
</ItemizedList>
</Step>
</Procedure>
</Sect1>
<Sect1 Id="EmptyingMailboxTA">
<Title>To Remove a Mailbox</Title>
<IndexTerm>
<Primary>mailboxes, removing</Primary>
</IndexTerm>
<IndexTerm>
<Primary>removing mailboxes</Primary>
</IndexTerm>
<OrderedList Role="tight">
<ListItem Id="HMLR.TSKS.item.152">
<Para>Open File Manager and locate the mailbox to be deleted.
</Para>
</ListItem>
<ListItem Id="HMLR.TSKS.item.153">
<Para>Select Delete to Trash from the File menu.
</Para>
<Para>The mailbox is deleted.
</Para>
</ListItem>
</OrderedList>
<Para>See <OLink Type="JumpNewView" LocalInfo="Filemgr ToDeleteAnObjectTA">To Delete a File or Folder (to the Trash Can)</OLink> in the
File Manager help volume for more information.</Para>
<Procedure>
<Title>See Also</Title>
<Step>
<ItemizedList Mark="&bull;" Role="tight">
<ListItem Id="HMLR.TSKS.item.154">
<Para><XRef Linkend="CreatingMailboxsTA"></Para>
</ListItem>
<ListItem Id="HMLR.TSKS.item.155">
<Para><XRef Linkend="OpeningAMailboxTA"></Para>
</ListItem>
<ListItem Id="HMLR.TSKS.item.156">
<Para><XRef Linkend="CloseMailboxTA"></Para>
</ListItem>
</ItemizedList>
</Step>
</Procedure>
</Sect1>
<Sect1 Id="EditExistingTA">
<Title>To Edit Text in Message View</Title>
<IndexTerm>
<Primary>editing message text</Primary>
</IndexTerm>
<IndexTerm>
<Primary>messages, editing text</Primary>
</IndexTerm>
<OrderedList Role="tight">
<ListItem Id="HMLR.TSKS.item.157">
<Para>Select the message you want to change.
</Para>
</ListItem>
<ListItem Id="HMLR.TSKS.item.158">
<Para>Choose Forward Message from the Compose menu.
</Para>
</ListItem>
<ListItem Id="HMLR.TSKS.item.159">
<Para>Address the message to yourself.
</Para>
</ListItem>
<ListItem Id="HMLR.TSKS.item.160">
<Para>Edit the message in the Compose window and send it.
</Para>
</ListItem>
</OrderedList>
<Procedure>
<Title>See Also</Title>
<Step>
<ItemizedList Mark="&bull;" Role="tight">
<ListItem Id="HMLR.TSKS.item.161">
<Para><XRef Linkend="ComposingMessagesTA"></Para>
</ListItem>
<ListItem Id="HMLR.TSKS.item.162">
<Para><XRef Linkend="FindTextTA"></Para>
</ListItem>
</ItemizedList>
</Step>
</Procedure>
</Sect1>
<Sect1 Id="FindTextTA">
<Title>To Find or Change Text in Your Message</Title>
<IndexTerm>
<Primary>finding and changing message text</Primary>
</IndexTerm>
<IndexTerm>
<Primary>messages, finding and changing text</Primary>
</IndexTerm>
<OrderedList Role="tight">
<ListItem Id="HMLR.TSKS.item.163">
<Para>Choose Find/Change from the Compose Edit menu.
</Para>
<Para>The Find/Change dialog box appears.
</Para>
</ListItem>
<ListItem Id="HMLR.TSKS.item.164">
<Para>Type (or copy and paste) the text you want to locate
in the Find field.
</Para>
</ListItem>
<ListItem Id="HMLR.TSKS.item.165">
<Para>To automatically change the found Text to replacement
text, type the replacement text in the Change To field.
</Para>
</ListItem>
<ListItem Id="HMLR.TSKS.item.166">
<Para>Click the appropriate Find option:
</Para>
</ListItem>
</OrderedList>
<ItemizedList Mark="&bull;" Role="tight">
<ListItem Id="HMLR.TSKS.item.167">
<Para>Click Find to find and select the text.
</Para>
</ListItem>
<ListItem Id="HMLR.TSKS.item.168">
<Para>Click Change to change the first instance of the found text.
</Para>
</ListItem>
<ListItem Id="HMLR.TSKS.item.169">
<Para>Click Change All to change all instances of the found text.
</Para>
</ListItem>
<ListItem Id="HMLR.TSKS.item.170">
<Para>Click Close to close the Find dialog box.
</Para>
</ListItem>
</ItemizedList>
</Sect1>
<Sect1 Id="SpellCheckTA">
<Title>To Check Spelling in Your Mail Message</Title>
<IndexTerm>
<Primary>checking spelling</Primary>
</IndexTerm>
<IndexTerm>
<Primary>spelling, checking</Primary>
</IndexTerm>
<OrderedList Role="tight">
<ListItem Id="HMLR.TSKS.item.171">
<Para>Click in the Compose window at the beginning of your mail message.
</Para>
</ListItem>
<ListItem Id="HMLR.TSKS.item.172">
<Para>Choose Check Spelling from the Compose Edit menu.
</Para>
<Para>The Spell dialog box appears displaying a list of potentially
misspelled words with the first word highlighted.
</Para>
</ListItem>
<ListItem Id="HMLR.TSKS.item.173">
<Para>To see a word in context, select it and click Find.
</Para>
</ListItem>
<ListItem Id="HMLR.TSKS.item.174">
<Para>To correct a word, select it, and type the word correction in
the <Emphasis>Change To</Emphasis> field.
</Para>
</ListItem>
<ListItem Id="HMLR.TSKS.item.175">
<Para>Click Change to correct
a single occurrence, or Change All to correct all occurrences.
</Para>
<Para>The word is corrected in the text.
</Para>
</ListItem>
</OrderedList>
<Procedure>
<Title>See Also</Title>
<Step>
<ItemizedList Mark="&bull;" Role="tight">
<ListItem Id="HMLR.TSKS.item.176">
<Para><XRef Linkend="MComposeEditMenu"></Para>
</ListItem>
</ItemizedList>
</Step>
</Procedure>
</Sect1>
<Sect1 Id="SettingPropertiesTA">
<Title>To Set Mailer Properties</Title>
<IndexTerm>
<Primary SortAs="mailer properties, setting">Mailer properties, setting</Primary>
</IndexTerm>
<IndexTerm>
<Primary SortAs="properties, setting mailer">properties, setting Mailer</Primary>
</IndexTerm>
<OrderedList Role="tight">
<ListItem Id="HMLR.TSKS.item.177">
<Para>Choose Mail Options from the Mailbox menu.
</Para>
<Para>The Mail Options dialog box appears.
</Para>
</ListItem>
<ListItem Id="HMLR.TSKS.item.178">
<Para>Select the Options category that contains what you
want to change.
</Para>
<Para>The categories are: Message Header List, Message View, Compose Window,
Message Filing, Vacation, Templates, Aliases, and Advanced.
</Para>
</ListItem>
</OrderedList>
<Procedure>
<Title>See Also</Title>
<Step>
<ItemizedList Mark="&bull;" Role="tight">
<ListItem Id="HMLR.TSKS.item.179">
<Para><XRef Linkend="MessageHeaderListOptions"></Para>
</ListItem>
<ListItem Id="HMLR.TSKS.item.180">
<Para><XRef Linkend="MessageViewOptions"></Para>
</ListItem>
<ListItem Id="HMLR.TSKS.item.181">
<Para><XRef Linkend="ComposeWindowOptions"></Para>
</ListItem>
<ListItem Id="HMLR.TSKS.item.182">
<Para><XRef Linkend="MessageFilingOptions"></Para>
</ListItem>
<ListItem Id="HMLR.TSKS.item.183">
<Para><XRef Linkend="VacationMailOptions"></Para>
</ListItem>
<ListItem Id="HMLR.TSKS.item.184">
<Para><XRef Linkend="MailTemplateOptions"></Para>
</ListItem>
<ListItem Id="HMLR.TSKS.item.185">
<Para><XRef Linkend="MailAliasOptions"></Para>
</ListItem>
<ListItem Id="HMLR.TSKS.item.186">
<Para><XRef Linkend="AdvancedMailOptions"></Para>
</ListItem>
</ItemizedList>
</Step>
</Procedure>
</Sect1>
<Sect1 Id="MailDragAndDropTA">
<Title>To Use Drag and Drop with Mailer</Title>
<IndexTerm>
<Primary SortAs="drag and drop, using with mailer">drag and drop, using with Mailer</Primary>
</IndexTerm>
<ItemizedList Mark="&bull;" Role="tight">
<ListItem Id="HMLR.TSKS.item.187">
<Para><XRef Linkend="DragAndPrintTA"></Para>
</ListItem>
<ListItem Id="HMLR.TSKS.item.188">
<Para><XRef Linkend="DragAndMessageTA"></Para>
</ListItem>
<ListItem Id="HMLR.TSKS.item.189">
<Para><XRef Linkend="DragAndFileTA"></Para>
</ListItem>
<ListItem Id="HMLR.TSKS.item.190">
<Para><XRef Linkend="DragAndCalendarTA"></Para>
</ListItem>
</ItemizedList>
<Sect2 Id="DragAndPrintTA">
<Title>To Print a Message Using Drag and Drop</Title>
<IndexTerm>
<Primary>printing messages, using drag and drop</Primary>
</IndexTerm>
<IndexTerm>
<Primary>messages, printing using drag and drop</Primary>
</IndexTerm>
<IndexTerm>
<Primary>drag and drop, printing messages using</Primary>
</IndexTerm>
<OrderedList Role="tight">
<ListItem Id="HMLR.TSKS.item.191">
<Para>Select the message to be printed.
</Para>
</ListItem>
<ListItem Id="HMLR.TSKS.item.192">
<Para>Drag the message onto the Printer control
in the Front Panel.
The Print dialog box appears.
</Para>
</ListItem>
<ListItem Id="HMLR.TSKS.item.193">
<Para>Set the print options as desired and click Print.
</Para>
</ListItem>
</OrderedList>
<Procedure>
<Title>See Also</Title>
<Step>
<ItemizedList Mark="&bull;" Role="tight">
<ListItem Id="HMLR.TSKS.item.194">
<Para><XRef Linkend="PrintingMessagesTA"></Para>
</ListItem>
<ListItem Id="HMLR.TSKS.item.195">
<Para><XRef Linkend="DragAndMessageTA"></Para>
</ListItem>
<ListItem Id="HMLR.TSKS.item.196">
<Para><XRef Linkend="DragAndFileTA"></Para>
</ListItem>
<ListItem Id="HMLR.TSKS.item.197">
<Para><XRef Linkend="DragAndCalendarTA"></Para>
</ListItem>
</ItemizedList>
</Step>
</Procedure>
</Sect2>
<Sect2 Id="DragAndMessageTA">
<Title>To Drag and Drop Messages to Other Mailboxes</Title>
<IndexTerm>
<Primary>saving messages in other mailboxes, using drag and drop</Primary>
</IndexTerm>
<IndexTerm>
<Primary>messages, saving in other mailboxes using drag and drop</Primary>
</IndexTerm>
<OrderedList Role="tight">
<ListItem Id="HMLR.TSKS.item.198">
<Para>Make sure your mailbox is open on the desktop and its
Message Header list is visible.
</Para>
</ListItem>
<ListItem Id="HMLR.TSKS.item.199">
<Para>Open two or three frequently used mailboxes on the desktop
making sure you can see the Message Header list.
</Para>
</ListItem>
<ListItem Id="HMLR.TSKS.item.200">
<Para>Select the message to be copied.
</Para>
</ListItem>
<ListItem Id="HMLR.TSKS.item.201">
<Para>Drag the message and drop it onto the appropriate mailbox Message Header
List. If you hold down the Control key during the drag and drop, the
message is copied. If you do not hold down Control, the message is
moved.
</Para>
</ListItem>
</OrderedList>
<Procedure>
<Title>See Also</Title>
<Step>
<ItemizedList Mark="&bull;" Role="tight">
<ListItem Id="HMLR.TSKS.item.202">
<Para><XRef Linkend="CreatingMailboxsTA"></Para>
</ListItem>
<ListItem Id="HMLR.TSKS.item.203">
<Para><XRef Linkend="OpeningAMailboxTA"></Para>
</ListItem>
<ListItem Id="HMLR.TSKS.item.204">
<Para><XRef Linkend="DragAndPrintTA"></Para>
</ListItem>
<ListItem Id="HMLR.TSKS.item.205">
<Para><XRef Linkend="DragAndFileTA"></Para>
</ListItem>
<ListItem Id="HMLR.TSKS.item.206">
<Para><XRef Linkend="DragAndCalendarTA"></Para>
</ListItem>
</ItemizedList>
</Step>
</Procedure>
</Sect2>
<Sect2 Id="DragAndFileTA">
<Title>To Drag Files to and from File Manager</Title>
<IndexTerm>
<Primary>moving message files, using drag and drop</Primary>
</IndexTerm>
<IndexTerm>
<Primary>messages, moving files using drag and drop</Primary>
</IndexTerm>
<Para>You can drag a text file from File Manager to the Attachment
list in the Compose window.
</Para>
<OrderedList Role="tight">
<ListItem Id="HMLR.TSKS.item.207">
<Para>Create the text file or select it within File Manager.
</Para>
</ListItem>
<ListItem Id="HMLR.TSKS.item.208">
<Para>Drag the text file from File Manager and drop it onto
the Attachment list in the Compose window.
</Para>
</ListItem>
<ListItem Id="HMLR.TSKS.item.209">
<Para>Send the message as usual.
</Para>
</ListItem>
</OrderedList>
<Note>
<Para>You can also drag an attachment from the attachment list to File Manager.
See <OLink Type="JumpNewView" LocalInfo="Filemgr ToDropAnObjectTA">To Drag and Drop a File or Folder</OLink> in the File Manager help
volume for more information.
</Para>
</Note>
<Procedure>
<Title>See Also</Title>
<Step>
<ItemizedList Mark="&bull;" Role="tight">
<ListItem Id="HMLR.TSKS.item.210">
<Para><XRef Linkend="DragAndPrintTA"></Para>
</ListItem>
<ListItem Id="HMLR.TSKS.item.211">
<Para><XRef Linkend="DragAndMessageTA"></Para>
</ListItem>
<ListItem Id="HMLR.TSKS.item.212">
<Para><XRef Linkend="DragAndCalendarTA"></Para>
</ListItem>
</ItemizedList>
</Step>
</Procedure>
</Sect2>
<Sect2 Id="DragAndCalendarTA">
<Title>To Drag a Calendar Appointment</Title>
<IndexTerm>
<Primary SortAs="messages, adding calendar appointment to">messages, adding Calendar appointment to</Primary>
</IndexTerm>
<IndexTerm>
<Primary SortAs="calendar appointments, adding to messages">Calendar appointments, adding to messages</Primary>
</IndexTerm>
<IndexTerm>
<Primary SortAs="attachments, ading calendar appointment">attachments, adding Calendar appointment</Primary>
</IndexTerm>
<Para>You can drag a scheduled appointment from the Calendar Appointment Editor
dialog box to the Attachment list in the Mailer Compose window.
</Para>
<OrderedList Role="tight">
<ListItem Id="HMLR.TSKS.item.213">
<Para>Create your calendar appointment.
</Para>
</ListItem>
<ListItem Id="HMLR.TSKS.item.214">
<Para>Drag the appointment from Calendar and drop it on Mailer.
</Para>
</ListItem>
<ListItem Id="HMLR.TSKS.item.215">
<Para>Send the message as usual.
</Para>
</ListItem>
</OrderedList>
<Note>
<Para>You can also drag a calendar appointment attachment from the
Mailer Attachment list to Calendar.
See <OLink Type="JumpNewView" LocalInfo="Calendar CalendarApptEditorDialog">Appointment Editor Dialog Box</OLink> in the
Calendar help volume for more information.
</Para>
</Note>
<Procedure>
<Title>See Also</Title>
<Step>
<ItemizedList Mark="&bull;" Role="tight">
<ListItem Id="HMLR.TSKS.item.216">
<Para><XRef Linkend="ComposingMessagesTA"></Para>
</ListItem>
<ListItem Id="HMLR.TSKS.item.217">
<Para><XRef Linkend="AdvancedMailOptions"></Para>
</ListItem>
<ListItem Id="HMLR.TSKS.item.218">
<Para><XRef Linkend="DragAndPrintTA"></Para>
</ListItem>
<ListItem Id="HMLR.TSKS.item.219">
<Para><XRef Linkend="DragAndMessageTA"></Para>
</ListItem>
<ListItem Id="HMLR.TSKS.item.220">
<Para><XRef Linkend="DragAndFileTA"></Para>
</ListItem>
</ItemizedList>
</Step>
</Procedure>
</Sect2>
</Sect1>
<Sect1 Id="CreateAliasTA">
<Title>To Create an Alias</Title>
<IndexTerm>
<Primary>aliases, creating</Primary>
</IndexTerm>
<IndexTerm>
<Primary>creating aliases,</Primary>
</IndexTerm>
<IndexTerm>
<Primary>electronic mail aliases, creating</Primary>
</IndexTerm>
<Para>You may want to create an alias for a user or group of users
to whom you frequently send mail.</Para>
<OrderedList Role="tight">
<ListItem Id="HMLR.TSKS.item.221">
<Para>Choose Alias from the Category menu of the Mail Options
dialog box.
</Para>
</ListItem>
<ListItem Id="HMLR.TSKS.item.222">
<Para>Type the name for your alias in the Alias field.
</Para>
</ListItem>
<ListItem Id="HMLR.TSKS.item.223">
<Para>Type the user addresses that will make up the alias.
</Para>
<Para>Each of the addresses should be in the form
<ComputerOutput>username@hostname</ComputerOutput> and be separated by a comma,
space, or both.
</Para>
</ListItem>
<ListItem Id="HMLR.TSKS.item.224">
<Para>Click Add to add the information in the Alias and Addresses fields to
the Alias list.
</Para>
</ListItem>
<ListItem Id="HMLR.TSKS.item.225">
<Para>Click OK or Apply to make the settings take effect.
</Para>
<Para>You can also change or remove an alias.
</Para>
</ListItem>
</OrderedList>
<Procedure>
<Title>See Also</Title>
<Step>
<ItemizedList Mark="&bull;" Role="tight">
<ListItem Id="HMLR.TSKS.item.226">
<Para><XRef Linkend="MailAliasOptions"></Para>
</ListItem>
</ItemizedList>
</Step>
</Procedure>
</Sect1>
<Sect1 Id="MailTemplatesTA">
<Title>To Create Templates for Mail Messages</Title>
<IndexTerm>
<Primary>templates, creating for mail messages</Primary>
</IndexTerm>
<IndexTerm>
<Primary>messages, creating mail templates for</Primary>
</IndexTerm>
<Para>You may want to create a template (file) that contains text
you frequently use when composing messages, such as a status
report format or signature and closing message.</Para>
<OrderedList Role="tight">
<ListItem Id="HMLR.TSKS.item.227">
<Para>Create your template using a text editor and save it in your file
system.
</Para>
</ListItem>
<ListItem Id="HMLR.TSKS.item.228">
<Para>Add the template to the Format menu using the Template options.
</Para>
<Para>For more information, see the <XRef Linkend="MailTemplateOptions">.
</Para>
</ListItem>
<ListItem Id="HMLR.TSKS.item.229">
<Para>Choose New Message from the Compose menu.
</Para>
</ListItem>
<ListItem Id="HMLR.TSKS.item.230">
<Para>Choose Templates from the Format menu and select the
correct template from the list.
</Para>
<Para>Your template is added to your mail message.
</Para>
</ListItem>
<ListItem Id="HMLR.TSKS.item.231">
<Para>Add text to the mail message.
</Para>
</ListItem>
<ListItem Id="HMLR.TSKS.item.232">
<Para>Send the message as usual.
</Para>
</ListItem>
</OrderedList>
<Procedure>
<Title>See Also</Title>
<Step>
<ItemizedList Mark="&bull;" Role="tight">
<ListItem Id="HMLR.TSKS.item.233">
<Para><XRef Linkend="MFileSelection"></Para>
</ListItem>
<ListItem Id="HMLR.TSKS.item.234">
<Para><XRef Linkend="MailTemplateOptions"></Para>
</ListItem>
<ListItem Id="HMLR.TSKS.item.235">
<Para><XRef Linkend="ComposingMessagesTA"></Para>
</ListItem>
</ItemizedList>
</Step>
</Procedure>
</Sect1>
<Sect1 Id="SendFormatTA">
<Title>To Send Mail Messages in Different Formats</Title>
<IndexTerm>
<Primary>messages, sending in different formats</Primary>
</IndexTerm>
<IndexTerm>
<Primary>sending messages, in different formats</Primary>
</IndexTerm>
<IndexTerm>
<Primary>formats, sending messages in different</Primary>
</IndexTerm>
<Para>You can send messages in two different formats:
</Para>
<ItemizedList Mark="&bull;">
<ListItem Id="HMLR.TSKS.item.236">
<Para>Internet MIME
</Para>
</ListItem>
<ListItem Id="HMLR.TSKS.item.237">
<Para>Sun Mail Tool
</Para>
</ListItem>
</ItemizedList>
<OrderedList Role="tight">
<ListItem Id="HMLR.TSKS.item.238">
<Para>Choose Send As from the Compose window File menu.
</Para>
</ListItem>
<ListItem Id="HMLR.TSKS.item.239">
<Para>Select either Internet MIME or Sun Mail Tool.
</Para>
</ListItem>
</OrderedList>
<Para>Your message is sent in the selected format.</Para>
<!-- EOF: Tasks  -->
</Sect1>
</Chapter>
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